Appenate vs Formstack (2026): which should you pick?

Pick Appenate if

• Fits if you run a crew of 5 or more doing inspections on mixed devices
• Works for teams that file reports into SharePoint or OneDrive

Look elsewhere if

• Pricey if you are one person: the 5-user minimum makes $100 a month the floor
• Skip it if you want a free plan, as there is none
• Tight if you pass 1,500 submissions a month on Standard
• Watch out: web forms with no login, Sync and white label are add-ons priced through sales

Pick Formstack if

• Fits if you want forms, generated documents and e-signatures from one vendor
• Works for Salesforce teams who want forms inside their org, or forms that pass through several reviewers

Look elsewhere if

• Pricey if you only need forms: $83 a month billed yearly ($99 monthly) for 1 builder, 25 forms and 1,000 submissions per form
• Not for you if you want a free plan, since there's only a 14-day trial
• Skip it if you need e-signatures or document generation on a budget, as those come with Suite at $250 a month
• Watch out: HIPAA compliance is an add-on, and API access, SSO and custom SLAs are on Enterprise with no public price
• Not for you if you want a phone or desktop app, as Formstack runs on the web only

Appenate

• Every plan has a 5-user minimum, so the lowest cost is $100 a month billed annually.
• Standard caps form submissions at 1,500 a month; job dispatch needs Premium and AI features need Pro.
• Web forms that need no login, Sync, Distill, Replicate, the Enterprise Toolkit and white-label offerings are add-ons priced through sales.
• The page says prices are lower above 25 users but does not show those figures.

Formstack

• There is no free plan; the entry price is $83 per month paid annually after a 14-day trial.
• The Forms plan includes one builder user, 25 forms and 1,000 submissions per form.
• Document generation and eSignatures come with the Suite plan, not the Forms plan.
• HIPAA compliance is listed as an add-on, and SSO and custom SLAs under Enterprise.

Appenate

No-code app builder

A drag-and-drop builder for mobile apps and forms, with all screen types on every plan.

Offline operation

Forms can be filled in without a connection; data is stored on the device and synced once it reconnects.

Built-in connectors

Push entries to Google BigQuery, SharePoint lists, Power BI, Salesforce, OneDrive for Business and Google Drive, plus a REST field for custom calls.

Job dispatch and documents

Premium adds tasking and job dispatch and document management.

AI form tools

The Pro plan includes an AI form generator, a conversational assistant and AI voice and photo fill.

White label and self-hosting

Paid add-ons let partners rebrand the apps and cloud platform, or host the whole platform on their own servers.

Formstack

No-code form builder

Formstack Forms builds custom online forms without code and styles them with an organization's logos, colors and themes.

AI form creation

An AI-powered builder drafts a form, so users do not have to start from a blank page or add every field by hand.

Form prefill

Send prefilled links, or use SSO-powered prefill to populate information that is already known about the person completing the form.

Approvals and step logic

Group approvals, step logic and conditional routing move a submission through the people who need to review it.

Documents and Sign

The Suite plan generates documents from collected data, with 250 document deliveries a month, and includes unlimited eSignatures with no per-envelope fee.

Forms for Salesforce

A separate Salesforce-native product whose forms are built and managed inside a Salesforce org. It is sold with custom pricing.

Appenate

• Standard$20

  per user / month, billed annually ($25 billed monthly)

  No-code app builder, all screen types, standard connectors, unlimited storage and 1,500 form submissions a month. Minimum 5 users.

• Premium$28

  per user / month, billed annually ($35 billed monthly)

  Adds all connectors, unlimited form submissions, tasking and job dispatch, and document management. Minimum 5 users.

• Pro$36

  per user / month, billed annually ($45 billed monthly)

  Everything in Premium plus unlimited AI access: AI form generator, conversational assistant, and AI voice and photo fill. Minimum 5 users.

Formstack

• Forms$83

  per month, paid annually ($99 billed monthly)

  1 builder user, 25 forms, 1,000 submissions per form and 2 GB of storage.

• Suite$250

  per month, paid annually ($299 billed monthly)

  Forms, Documents and Sign: 3 builder users, 100 forms, 5,000 submissions per form, 10 GB, 250 document deliveries a month and unlimited eSignatures.

• Salesforce SolutionsCustom

  Salesforce-native forms with document generation and eSignature, Experience Cloud integration and Salesforce Shield compatibility.

• EnterpriseCustom

  Unlimited users and submissions, SSO and advanced security, custom SLAs, API access and a dedicated Customer Success Manager.

Appenate

• Annual discount

  20% saving on annual billing

  The pricing page toggle shows a 20% saving for annual billing, for example $20 instead of $25 per user a month on Standard.

Formstack

• Annual discount

  Save 2 months with annual plans

  Forms is $83 per month paid annually versus $99 on monthly billing, and Suite is $250 versus $299. The pricing page describes the saving as 2 months.

• Nonprofit

  25% nonprofit discount

  Formstack gives 25% off to 501(c)(3) organizations and comparable registered charities abroad. Educational and governmental institutions are not eligible.