QuickBooks Time vs Timesheets.com (2026): which should you pick?
As of Nov 13, 2026, Timesheets.com grades higher than QuickBooks Time: 2.4 against 2.0 out of 4.0.
Checked Oct 5, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
QuickBooks Time grades higher on platforms. Timesheets.com grades higher on value for money, the free plan and features. They get the same grade on ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
QuickBooks Time
Employee time clock and scheduling tied to QuickBooks payroll
Timesheets.com
Browser-based timesheets for payroll, billing and expenses
Which one is for you
Pick QuickBooks Time if
- Fits if your accounting or payroll already runs in QuickBooks Online
- Works for field crews who clock in from their phones, with GPS points recorded on the clock
Look elsewhere if
- Skip it if you don't use QuickBooks Online, because an account is required
- Pricey if you're a small team, with a $20 base fee before the $10 for each user
- Not for you if you're a freelancer timing client projects, as project tracking is Elite only, at $40 plus $12 a user
- Watch out: there's no free plan, and the 30-day trial is the only way to see it without paying
- Too light for desk work, as no Mac or Windows app is listed and nothing tracks automatically
Pick Timesheets.com if
- Fits if you run a small team and need clock-ins that go straight to payroll
- Works for freelancers who only need to log their own hours and expenses for free
Look elsewhere if
- Skip it if you want a native iPhone or Android app, since it's a mobile website
- Pricey if you want photo punches, which add $1 a user on top of $5.50
- Not for you if you want a free plan for a team, because the free account can't track other workers
- Watch out: monthly customers can't pay by check, and the pricing page also shows a $7.50 Freelancer price next to the $0 one
How we grade them
| 2.0GPAQuickBooks TimeFair | 2.4GPATimesheets.comFair | |
|---|---|---|
| Value for money | DTime Premium is a $20 monthly base fee plus $10 a user, so one person costs $30 a month against the $6.67 a time tracker typically asks. Elite is $40 plus $12 a user, and you need a QuickBooks Online account on top. New subscriptions get 50% off the base fee for 3 months. | C$5.50 a user a month with no base fee, between the cheaper quarter ($4.50) and the middle ($6.99) of time trackers. Nonprofits pay $4.40. |
| Free plan and trial | CNo free plan. New subscriptions get a 30-day free trial and it asks for no credit card, and that's the only way to see it without paying. | BA Freelancer account is free for one person tracking only their own time and expenses. You can live on it, but it can't track other workers. |
| Features | CClock in and out from the Workforce app with GPS points, a shared kiosk, schedules by job or shift, time off, and hours that sync to payroll. But nothing tracks automatically, project tracking and mileage are Elite only, and none of it runs without a QuickBooks Online account. | BPunches with GPS, jobs and rates, time off, scheduling, expenses and mileage, payroll exports. Photo Timestamp is the one add-on, at $1 a user. |
| Ease of use | CNo store rating on record. Clocking in from a phone or a kiosk is easy enough for staff, but somebody sets up the jobs, the schedules and the QuickBooks connection first, and that somebody needs to know QuickBooks. | CNo store rating on record, and you set up jobs, rates, approvals and payroll exports before it fits your business. |
| Platforms and integrations | BWeb, iPhone, iPad and Android, plus a kiosk that runs on a tablet, desktop or laptop, and Intuit says it works with more than 50 accounting and payroll apps. No Mac or Windows app is listed, so computers use a browser. | CIt runs in the browser only. The vendor says no app is needed and mentions no iOS or Android app. QuickBooks and Gusto connect. |
| Best for | staff time clocks that feed QuickBooks payroll | browser-based payroll timesheets |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: QuickBooks Time and Timesheets.com. How we grade
Price against what you get
QuickBooks Time starts at $20 a month and scores 2.3 out of 4 on features, ease of use and platforms. Timesheets.com starts at $5.50 a month for each person and scores 2.3.
They score the same, and Timesheets.com starts $14.50 a month lower. Of the other time tracking apps on the chart, 40 score higher than QuickBooks Time for less, and 18 score higher than Timesheets.com for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- QuickBooks Time also covers invoicing.
- Timesheets.com also covers expense tracking, shift scheduling, time clock and time off.
At a glance
| QuickBooks Time | Timesheets.com | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $20 / month base fee plus $10 per user / month | $5.50 per user / month |
| Free plan | None | Freelancer account for a single user or sole proprietor, who tracks their own time and expenses only. |
| Free trial | 30-day free trial for new subscriptions, no credit card required | Free trial of all features, a few weeks long |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Intuit | TimeclockOnline.com, Inc. |
| Price read from | quickbooks.intuit.com | timesheets.com |
| Checked | Oct 5, 2026 | Nov 13, 2026 |
Worth knowing
QuickBooks Time
- The pricing page states that a QuickBooks Online account is required to use QuickBooks Time.
- There is no free plan, and both plans charge a monthly base fee on top of the per-user fee.
- Mileage tracking, project tracking and timesheet signatures are limited to Time Elite.
- No Mac or Windows desktop app is listed; computers use a web browser or the time kiosk.
Timesheets.com
- Photo Timestamp, which saves a photo at each punch, is an extra $1 per user per month.
- It is browser-based; the vendor says no app is required, and no native iOS or Android app is mentioned.
- Freelancer accounts cannot track other workers.
- Monthly-plan customers cannot pay by check; annual customers can.
Key features
QuickBooks Time
- Mobile time clock
- Employees clock in and out and sign and submit timesheets in the QuickBooks Workforce app on iPhone, iPad and Android, with GPS location points recorded while on the clock.
- Time kiosk
- A shared punch clock for on-site teams that runs on a tablet, desktop or laptop. It is part of both the Premium and Elite plans.
- Scheduling
- Managers create schedules by job or by shift, then edit, publish and share them with the team.
- Payroll and invoicing sync
- Tracked hours sync to accounting and payroll rather than being re-entered. Intuit says QuickBooks Time integrates with more than 50 accounting and payroll apps.
- Projects and mileage
- Time Elite adds GPS mileage tracking, project tracking with estimates against actual hours, a project activity feed and timesheet signatures.
- Reports and time off
- Customizable reports cover job costs and payroll planning, and both plans include time-off management with alerts and notifications.
Timesheets.com
- Time tracking for payroll
- Clock in and out with GPS, photo and IP lockdown options, with signatures, approvals, a complete audit trail and payroll exports.
- Billable time and job costing
- Track time by customer, project and task with custom bill and cost rates, and run job costing reports.
- Time off and scheduling
- Time off and PTO with accruals, plus employee scheduling and email or text notifications.
- Mobile and kiosk
- A mobile website needs no app download, and Kiosk Mode lets staff clock in from a shared device.
- Expenses and mileage
- Expenses with receipt photos and mileage with an optional odometer image, assigned to vendors, customers or projects.
- Reports and API
- Reporting, exports, a reports API and an HR small business suite are included in the per-user price.
Plans
QuickBooks Time
Time Premium$20
per month base fee, plus $10 per user / month
Base fee includes 1 admin. Workforce app, payroll and invoicing sync, time off, alerts, photo attachments and the time kiosk.
Time Elite$40
per month base fee, plus $12 per user / month
Everything in Premium plus mileage tracking, project tracking, project estimates vs. actuals, a project activity feed and timesheet signatures.
Timesheets.com
Freelancer$0
For single users and sole proprietors to manage their own time and expenses; cannot track other workers.
Professional$5.50
per user / month, same price billed monthly or annually
All features except Photo Timestamp, which is sold separately for an extra $1 per user. No base fee.
Nonprofit$4.40
per user / month, same price billed monthly or annually
The same as the Professional account with a 20% price reduction.
Ways to pay less
QuickBooks Time
- Other savings
50% off the base fee for 3 months
Intuit lists 50% off the monthly base price for the first 3 months of new subscriptions. The discount does not apply to per-user fees.
Timesheets.com
- Nonprofit
Nonprofit accounts at 20% off
The pricing page lists a Nonprofit account at $4.40 per user per month, the standard account with a 20% price reduction.
Common questions
Which is cheaper, QuickBooks Time or Timesheets.com?
As of Nov 13, 2026, QuickBooks Time starts at $20 / month base fee plus $10 per user / month, and Timesheets.com starts at $5.50 per user / month. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, QuickBooks Time or Timesheets.com?
As of Nov 13, 2026, only Timesheets.com has a free plan. QuickBooks Time does not, though it has a free trial.
Which platforms do QuickBooks Time and Timesheets.com run on?
As of Nov 13, 2026, only QuickBooks Time lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.