Jotform vs KoboToolbox

Jotform

• Solo users who need payments, signatures and forms in one account
• Field teams collecting data on phones and tablets without a connection
• Nonprofits and schools, which get half off the single-user plans

KoboToolbox

• Nonprofits, UN agencies and researchers collecting field data
• Enumerator teams working offline on Android phones and tablets
• Long questionnaires with complex logic built in XLSForm

Jotform

• Bronze, Silver and Gold are single-user plans; Enterprise is the only multiuser plan.
• The free Starter plan allows 5 forms and 100 submissions a month, and its forms show Jotform branding.
• HIPAA compliance features are limited to the Gold and Enterprise plans.
• Paid plans have no trial period, only a 30-day money-back guarantee; once submission storage is full, the oldest responses are deleted.

KoboToolbox

• The free Community plan is limited to nonprofits, government agencies, UN organizations and educational institutions; others pay.
• Going over a plan's submission or storage limit blocks new submissions until the quota resets or the plan is upgraded.
• KoboCollect is an Android app; iPhones and iPads collect data through web forms in a browser.
• Prices here come from a July 5, 2026 archive copy of the pricing page, because the live page could not be loaded.

Jotform

Drag-and-drop Form Builder

Build forms without code, starting from more than 20,000 premade templates, with conditional logic to show or hide fields and widgets that extend what a form can do.

Online payments

Collect one-time payments and recurring subscriptions through gateways such as PayPal, Stripe and Square. Monthly payment submissions are capped by plan, from 10 on Starter to 1,000 on Gold.

Jotform Sign

Create, share and e-sign documents. Signed documents count against a monthly limit that runs from 10 on Starter to 1,000 on Gold.

Workflows, Tables and reports

Jotform Workflows automates approval steps, Jotform Tables organizes submissions in a workspace, and Report Builder turns responses into charts and grids.

Mobile app with offline collection

The free iOS and Android app collects submissions without an internet connection and has a kiosk mode for gathering many responses on one device.

AI Agents

Agents trained on URLs, uploaded documents or custom Q&As answer questions and guide people through a form over chat, phone, SMS, WhatsApp and email.

KoboToolbox

Formbuilder and XLSForm

Build forms in a visual Formbuilder or as XLSForm spreadsheets, with skip logic, validation, calculations, cascading selects and translations.

Offline data collection

Web forms and the KoboCollect Android app both store submissions on the device without a connection and upload them once it returns.

GPS and multimedia questions

Forms can capture GPS locations, photos, audio and video, and the KoboCollect app adds device features such as barcode scanning.

Audio transcription and translation

Audio responses can be transcribed and translated automatically within a monthly quota: 10 minutes on Community and 120 on Professional.

Reports, data tables and exports

Custom reports, table views and bulk editing are built in, and data exports work with Excel, Google Sheets, Power BI, Tableau, ArcGIS and Stata.

API

The API downloads data as JSON, CSV or XLSX, submits or edits records, creates and deploys projects, and manages users and permissions.

Jotform

• Starter$0

  5 forms, 100 monthly submissions, 100 MB of space and 10 payment submissions a month, with Jotform branding.

• Bronze$34

  per month, billed annually ($39 billed monthly)

  25 forms, 1,000 monthly submissions, 1 GB of space and 100 payment submissions a month for one user.

• Silver$39

  per month, billed annually ($49 billed monthly)

  50 forms, 2,500 monthly submissions, 10 GB of space and 250 payment submissions a month for one user.

• Gold$99

  per month, billed annually ($129 billed monthly)

  100 forms, 10,000 monthly submissions, 100 GB of space and optional HIPAA compliance features, for one user.

• EnterpriseCustom

  The only multiuser plan: unlimited forms and submissions, SSO, user management, data residency and a custom domain.

KoboToolbox

• Community (nonprofit)$0

  For nonprofits, government agencies, UN organizations and educational institutions: unlimited projects, 5,000 submissions a month and 1 GB of storage.

• Starter$21

  per month, billed annually ($25 billed monthly)

  For companies and personal use only: unlimited projects and data collectors, 1,000 submissions a month and 1 GB of file storage.

• Community (other)$88

  per month, billed annually ($99 billed monthly)

  The Community plan as sold to companies and individuals outside the nonprofit category: 5,000 submissions a month and 1 GB of storage.

• Professional$129

  per month, billed annually ($159 monthly); nonprofit rate

  25,000 submissions a month and unlimited file storage. Organizations outside the nonprofit category pay $166 billed annually or $199 monthly.

• Teams$249

  per month, billed annually ($289 monthly); nonprofit rate

  50,000 submissions a month, unlimited storage and 1 team with member roles. Other organizations pay $309 billed annually or $359 monthly.

• Enterprise SolutionsCustom

  Unlimited submissions and 10 teams, with single sign-on included and hosting in a choice of 28 countries or on your own infrastructure.

Jotform

• Annual discount

  Save up to 20% with yearly billing

  The pricing page advertises up to 20% off for yearly payment. Bronze is $34 per month billed annually versus $39 monthly, Silver $39 versus $49 and Gold $99 versus $129.

• Nonprofit

  50% off for nonprofits

  Approved nonprofits get 50% off the Bronze, Silver and Gold plans and 30% off the Enterprise plan.

• Education

  50% off for educators and schools

  Verified teachers and academic institutions get 50% off Bronze, Silver and Gold and 30% off Enterprise. Fees for HIPAA, SSO and other add-ons are excluded.

KoboToolbox

• Nonprofit

  Free Community plan and lower rates for nonprofits

  Nonprofits, government agencies and UN organizations get the Community plan free and pay less for Professional and Teams than other organizations do.

• Education

  Nonprofit pricing for educational institutions

  The pricing page counts educational institutions in its nonprofit category, which includes the free Community plan and the lower paid rates.

• Annual discount

  Lower monthly rate with annual billing

  Billed annually, Starter is $21 instead of $25 per month, and the nonprofit rates are $129 instead of $159 for Professional and $249 instead of $289 for Teams.