Google Forms vs KoboToolbox

Google Forms

• Quick polls, event registrations and quizzes at no cost
• Teams on Google Workspace that analyze responses in Google Sheets
• Teachers building quizzes with answer keys and point values

KoboToolbox

• Nonprofits, UN agencies and researchers collecting field data
• Enumerator teams working offline on Android phones and tablets
• Long questionnaires with complex logic built in XLSForm

Google Forms

• There is no standalone paid Forms plan; the business version comes only inside Google Workspace, with Gmail, Drive and Meet.
• Google's help pages describe using Forms in a mobile web browser on Android, iPhone and iPad; no dedicated mobile app is listed.
• File upload questions require respondents to sign in to a Google Account and cannot be used on forms stored in a shared drive.
• Help me create a form is desktop-only, cannot yet build multi-section forms, and needs Business Standard or higher or a Google AI plan.

KoboToolbox

• The free Community plan is limited to nonprofits, government agencies, UN organizations and educational institutions; others pay.
• Going over a plan's submission or storage limit blocks new submissions until the quota resets or the plan is upgraded.
• KoboCollect is an Android app; iPhones and iPads collect data through web forms in a browser.
• Prices here come from a July 5, 2026 archive copy of the pricing page, because the live page could not be loaded.

Google Forms

Drag-and-drop form editor

Choose from multiple question types, reorder them by dragging, and add images or videos. File upload questions save submissions to a folder in the owner's Google Drive.

Answer-based logic

Show questions based on earlier answers, so each respondent only goes through the sections that apply to them.

Quizzes with answer keys

Turn a form into a quiz with point values and answer keys on supported question types, and attach a written or YouTube explanation to an answer.

Response charts and Google Sheets

Answers are charted in a Summary tab as they arrive and can be stored in a new or existing Google Sheet for deeper analysis.

Templates and themes

Start from premade survey and questionnaire templates, then set colors, images and fonts to match an organization's branding.

Help me create a form

Gemini drafts a form from a prompt or from Drive files such as Docs, Sheets, Slides and PDFs. It works on desktop and needs an eligible Workspace or Google AI plan.

KoboToolbox

Formbuilder and XLSForm

Build forms in a visual Formbuilder or as XLSForm spreadsheets, with skip logic, validation, calculations, cascading selects and translations.

Offline data collection

Web forms and the KoboCollect Android app both store submissions on the device without a connection and upload them once it returns.

GPS and multimedia questions

Forms can capture GPS locations, photos, audio and video, and the KoboCollect app adds device features such as barcode scanning.

Audio transcription and translation

Audio responses can be transcribed and translated automatically within a monthly quota: 10 minutes on Community and 120 on Professional.

Reports, data tables and exports

Custom reports, table views and bulk editing are built in, and data exports work with Excel, Google Sheets, Power BI, Tableau, ArcGIS and Stata.

API

The API downloads data as JSON, CSV or XLSX, submits or edits records, creates and deploys projects, and manages users and permissions.

Google Forms

• Personal Google Account$0

  Forms, surveys and quizzes for personal use, with response charts and a linked Google Sheet.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace with 30 GB pooled storage per user. Gemini in Workspace apps is listed as limited.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  2 TB pooled storage per user. The lowest Business edition that Google lists for Help me create a form.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  5 TB pooled storage per user, plus Vault, eDiscovery and advanced endpoint management.

• EnterpriseCustom

  No minimum or maximum user count, with data loss prevention and data regions; priced through Google sales.

KoboToolbox

• Community (nonprofit)$0

  For nonprofits, government agencies, UN organizations and educational institutions: unlimited projects, 5,000 submissions a month and 1 GB of storage.

• Starter$21

  per month, billed annually ($25 billed monthly)

  For companies and personal use only: unlimited projects and data collectors, 1,000 submissions a month and 1 GB of file storage.

• Community (other)$88

  per month, billed annually ($99 billed monthly)

  The Community plan as sold to companies and individuals outside the nonprofit category: 5,000 submissions a month and 1 GB of storage.

• Professional$129

  per month, billed annually ($159 monthly); nonprofit rate

  25,000 submissions a month and unlimited file storage. Organizations outside the nonprofit category pay $166 billed annually or $199 monthly.

• Teams$249

  per month, billed annually ($289 monthly); nonprofit rate

  50,000 submissions a month, unlimited storage and 1 team with member roles. Other organizations pay $309 billed annually or $359 monthly.

• Enterprise SolutionsCustom

  Unlimited submissions and 10 teams, with single sign-on included and hosting in a choice of 28 countries or on your own infrastructure.

Google Forms

• Annual discount

  Lower rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Education Fundamentals at no charge

  Google Workspace for Education Fundamentals, which includes Forms, is available at no charge to qualifying institutions.

KoboToolbox

• Nonprofit

  Free Community plan and lower rates for nonprofits

  Nonprofits, government agencies and UN organizations get the Community plan free and pay less for Professional and Teams than other organizations do.

• Education

  Nonprofit pricing for educational institutions

  The pricing page counts educational institutions in its nonprofit category, which includes the free Community plan and the lower paid rates.

• Annual discount

  Lower monthly rate with annual billing

  Billed annually, Starter is $21 instead of $25 per month, and the nonprofit rates are $129 instead of $159 for Professional and $249 instead of $289 for Teams.