KoboToolbox vs QuestionPro
We give KoboToolbox and QuestionPro the same GPA: 3.2 out of 4.0. KoboToolbox grades higher on value for money. QuestionPro grades higher on platforms. They get the same grade on the free plan, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
KoboToolbox
Open-source data collection for field surveys, online or offline
QuestionPro
Survey and market research platform with a free plan
How we grade them
| 3.2GPAKoboToolboxVery good | 3.2GPAQuestionProVery good | |
|---|---|---|
| Value for money | BStarter is $21 a month billed annually, $25 monthly, with unlimited projects and data collectors and 1,000 submissions a month. About typical for forms. The next step is steep for a company, though: 5,000 submissions a month costs $88. | CAdvanced is $99 per user a month, billed annually, for 1 user and 25,000 responses a year. That's about four times the typical forms price, and the pricing page shows no monthly option. Team Edition is $83 a user, but you need at least 5 users. |
| Free plan and trial | BThe Community plan is free with 5,000 submissions a month and 1 GB of storage, but only for nonprofits, government agencies, UN organizations and educational institutions. Companies and individuals pay, and there's no trial on record. | BEssentials is free for 1 user with 30 question types, logic, integrations and 24/7 chat and email support. Each survey stops at 200 responses, which is tight for anything public. There's also a free 10-day trial of Advanced. |
| Features | AA visual Formbuilder or XLSForm spreadsheets, with skip logic, validation, calculations and translations. Forms capture GPS, photos, audio and video, and work offline. Reports and data tables are built in, and exports feed Excel, Power BI, Tableau, ArcGIS and Stata. | ABranching, piping, randomisation and skip logic, a Survey Agent that drafts a whole survey from a description, real-time dashboards and exports to Excel, SPSS and CSV. Surveys run in more than 100 languages. Conjoint and MaxDiff are in the Research Suite. |
| Ease of use | BNo App Store rating on record, so a B is as high as we go. There's a visual Formbuilder for building forms, and XLSForm spreadsheets for when the questionnaire gets long and complicated. | BNo App Store rating on record, so a B is as high as we go. The Survey Agent drafts the questions, scales and logic from a description, which saves starting from scratch. |
| Platforms and integrations | BWeb forms plus the KoboCollect app on Android, and both work offline. iPhones and iPads fill in forms through the browser, as there's no app for them. The API downloads data and can create and deploy projects. | AWeb, iPhone and Android, and the phone app collects responses with no connection and syncs them later. It connects to Salesforce, HubSpot, Microsoft Dynamics, Google Sheets, Tableau and Power BI, with Zapier, webhooks and an API. |
| Best for | field surveys that have to work offline | market research surveys with a free start |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: KoboToolbox and QuestionPro. How we grade
Where they differ
- KoboToolbox starts at $21 per month, billed annually ($25 billed monthly); nonprofits have a free plan. QuestionPro starts at $99 per user / month, billed annually.
- Only QuestionPro lists an iOS app.
- KoboToolbox is open source and self-hostable, according to its own site.
- KoboToolbox also covers forms.
- QuestionPro also covers templates.
At a glance
| KoboToolbox | QuestionPro | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $21 per month, billed annually ($25 billed monthly); nonprofits have a free plan | $99 per user / month, billed annually |
| Free plan | Community plan, free for nonprofits, government agencies, UN organizations and educational institutions: 5,000 submissions a month and 1 GB of file storage. Other users pay $99 a month for it. | Essentials plan: 1 user, 200 responses per survey and 30 question types, with basic surveys, logic, integrations and analysis, and 24/7 chat and email support. |
| Free trial | None listed | Free 10-day trial of the Advanced plan |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Kobo | QuestionPro |
| Price read from | web.archive.org (not the vendor's own page) | questionpro.com |
| Checked | Oct 6, 2026 | Oct 5, 2026 |
Who each one suits
KoboToolbox
- Nonprofits, UN agencies and researchers collecting field data
- Enumerator teams working offline on Android phones and tablets
- Long questionnaires with complex logic built in XLSForm
QuestionPro
- Market researchers who need conjoint, MaxDiff or an audience panel
- Nonprofits, which can get a nonprofit license at no cost
- Field teams collecting survey responses without a connection
Worth knowing
KoboToolbox
- The free Community plan is limited to nonprofits, government agencies, UN organizations and educational institutions; others pay.
- Going over a plan's submission or storage limit blocks new submissions until the quota resets or the plan is upgraded.
- KoboCollect is an Android app; iPhones and iPads collect data through web forms in a browser.
- Prices here come from a July 5, 2026 archive copy of the pricing page, because the live page could not be loaded.
QuestionPro
- The free Essentials plan covers 1 user and 200 responses per survey.
- Paid plans are priced per user and billed annually; the pricing page shows no monthly option.
- Team Edition needs at least 5 users, and the Research Suite at least 10, with pricing on request.
- The customer experience and employee experience products are sold separately, with pricing on request.
Key features
KoboToolbox
- Formbuilder and XLSForm
- Build forms in a visual Formbuilder or as XLSForm spreadsheets, with skip logic, validation, calculations, cascading selects and translations.
- Offline data collection
- Web forms and the KoboCollect Android app both store submissions on the device without a connection and upload them once it returns.
- GPS and multimedia questions
- Forms can capture GPS locations, photos, audio and video, and the KoboCollect app adds device features such as barcode scanning.
- Audio transcription and translation
- Audio responses can be transcribed and translated automatically within a monthly quota: 10 minutes on Community and 120 on Professional.
- Reports, data tables and exports
- Custom reports, table views and bulk editing are built in, and data exports work with Excel, Google Sheets, Power BI, Tableau, ArcGIS and Stata.
- API
- The API downloads data as JSON, CSV or XLSX, submits or edits records, creates and deploys projects, and manages users and permissions.
QuestionPro
- Survey builder with logic
- Build surveys from 30 to 52 question types depending on the plan, with branching, piping, randomization and skip logic, and apply your own branding from the Advanced plan.
- QuestionPro AI
- A Survey Agent drafts a full survey, with questions, scales and logic, from a description. Smart Dashboards build a dashboard and an insight summary from the responses.
- Reports and research methods
- Reports include real-time shareable dashboards, and data exports to Excel, SPSS and CSV. Conjoint, MaxDiff and A/B testing are part of the Research Suite.
- Offline survey app
- The iOS and Android app collects responses without an internet connection and stores them on the device until they can be synced.
- Multilingual surveys
- Field the same survey in more than 100 languages, so respondents in each market can answer in their own language.
- Integrations and API
- Connect to Salesforce, HubSpot, Microsoft Dynamics, Google Sheets, Tableau and Power BI, or build on Zapier, webhooks and the QuestionPro API.
Plans
KoboToolbox
Community (nonprofit)$0
For nonprofits, government agencies, UN organizations and educational institutions: unlimited projects, 5,000 submissions a month and 1 GB of storage.
Starter$21
per month, billed annually ($25 billed monthly)
For companies and personal use only: unlimited projects and data collectors, 1,000 submissions a month and 1 GB of file storage.
Community (other)$88
per month, billed annually ($99 billed monthly)
The Community plan as sold to companies and individuals outside the nonprofit category: 5,000 submissions a month and 1 GB of storage.
Professional$129
per month, billed annually ($159 monthly); nonprofit rate
25,000 submissions a month and unlimited file storage. Organizations outside the nonprofit category pay $166 billed annually or $199 monthly.
Teams$249
per month, billed annually ($289 monthly); nonprofit rate
50,000 submissions a month, unlimited storage and 1 team with member roles. Other organizations pay $309 billed annually or $359 monthly.
Enterprise SolutionsCustom
Unlimited submissions and 10 teams, with single sign-on included and hosting in a choice of 28 countries or on your own infrastructure.
QuestionPro
Essentials$0
1 user, 200 responses per survey and 30 question types, with basic surveys, logic, integrations and analysis.
Advanced$99
per user / month, billed annually
1 user, 25,000 responses per year and 38 question types, with standard surveys, logic, integrations and analysis, plus branding.
Team Edition$83
per user / month, billed annually, 5-user minimum
100,000 responses per year, 46 question types, collaboration, regional data centers and a dedicated account manager.
Research SuiteCustom
10 or more users with custom response pricing, 52 question types, and communities, audience and qualitative tools.
Ways to pay less
KoboToolbox
- Nonprofit
Free Community plan and lower rates for nonprofits
Nonprofits, government agencies and UN organizations get the Community plan free and pay less for Professional and Teams than other organizations do.
- Education
Nonprofit pricing for educational institutions
The pricing page counts educational institutions in its nonprofit category, which includes the free Community plan and the lower paid rates.
- Annual discount
Lower monthly rate with annual billing
Billed annually, Starter is $21 instead of $25 per month, and the nonprofit rates are $129 instead of $159 for Professional and $249 instead of $289 for Teams.
QuestionPro
- Nonprofit
Free Nonprofit license
Nonprofits can get the Nonprofit license, listed at $1,188 per year, for free in return for a backlink on their website. It covers one user and up to 10,000 responses.
- Education
Discounted academic licenses
Universities and colleges can buy a Survey & Analytics license at what QuestionPro calls a highly discounted price through its academic sales team. No figure is published.
