Calendly vs Zoom Scheduler

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

Zoom Scheduler

• Teams already on Zoom Workplace Business, where Scheduler is included
• Individuals who want one free booking page with Zoom links
• Sales and recruiting teams that need round-robin or panel scheduling

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

Zoom Scheduler

• The free Scheduler Basic plan covers one booking page and one calendar connection; round robin, SMS reminders and removing Zoom branding need the paid license.
• Collecting payment through Stripe is available in the US and UK only.
• Zoom's technical library says the iOS and Android apps currently support only a limited set of read functions for Scheduler.
• Zoom's pricing FAQ says Scheduler data is currently stored in the US.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

Zoom Scheduler

Booking pages

Share a link for one-on-one meetings or let several attendees book the same slot. Pages take a custom URL, brand colors and a logo, and can be embedded in a website.

Collective and round-robin scheduling

Collective scheduling finds a time when several hosts are all free; round robin sends each booking to the next available team member. Both are part of the paid license.

Scheduling polls

Propose several times, let invitees vote, and book the slot most people prefer. Meeting polls are unlimited on the free Scheduler Basic plan.

Calendar connections

Connect a primary calendar and up to five more to block conflicts and receive new bookings. Google Calendar, Microsoft 365 and Zoom Calendar are supported; iCloud is in beta.

Reminders and follow-ups

Attendees get a confirmation when they book. The paid license adds customizable email and SMS reminders and follow-up messages before and after a meeting.

Routing forms and payments

Booking form questions can qualify leads and route them to the right person or page. Stripe payments at booking are offered in the US and UK only.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

Zoom Scheduler

• Scheduler Basic$0

  One personal booking page, one calendar connection, unlimited meeting polls, one-off booking links and automatic confirmations.

• Scheduler$4.99

  per user / month, billed annually ($5.99 billed monthly)

  Unlimited booking pages, round-robin and group meetings, up to 6 calendars, email and SMS reminders, routing forms, analytics and no Zoom branding.

• Workplace Business$219.90

  per user / year ($21.99 per user billed monthly)

  Zoom Workplace bundle that includes every Scheduler feature, plus 300-participant meetings, chat, whiteboards, AI note-taking and 10 GB of cloud storage.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.

Zoom Scheduler

• Annual discount

  Save up to 16% with annual billing

  Zoom's Scheduler pricing page lists a saving of up to 16% on annual billing: $59.90 per user for the year, against $5.99 a month.