Planyway vs Reclaim.ai (2026): which should you pick?

Pick Planyway if

• Fits if your team plans work on Trello boards
• Works for one person who wants Trello cards on a calendar

Look elsewhere if

• Not for you if you do not use Trello, Jira or GitHub
• Tight if you stay free, as timeline, Gantt and workload are Team, and Google two-way sync is Individual
• Watch out: only paid seats get paid features, and other board members stay on free
• Watch out: the prices read are the annual ones, and the trial length is not stated

Pick Reclaim.ai if

• Fits if you live in Google Calendar or Outlook and want focus time blocked out for you
• Works for people whose tasks sit in Todoist, Asana or Jira and never reach the calendar

Look elsewhere if

• Skip it if your calendar is on iCloud, as it works only with Google Calendar and Outlook
• Tight if you stay on Lite, which plans 1 week ahead with 1 calendar sync and 1 scheduling link
• Pricey if you want unlimited calendar syncs and links, because that's Business at $15 a seat a month
• Not for you if you want a proper phone app, because there's only a web app you add to your home screen
• Watch out: Starter stops at 10 seats, and SSO needs Enterprise with at least 100 seats on annual billing

Planyway

• It is an add-on for Trello, Jira or GitHub, so it does not run without one of those.
• The prices read are the annual-billing view of the page; monthly-billing prices were not read, and the page says annual saves up to 44%.
• Only paid seats get paid features; other Trello board members stay on the free version.
• The pricing page describes a refund of unused time within 30 days of the first purchase.

Reclaim.ai

• There are no native iOS or Android apps; Reclaim is a web app that can be added to a home screen as a PWA.
• It works only with Google Calendar and Outlook Calendar.
• The free Lite plan is limited to 1 user, a 1-week scheduling range, 1 calendar sync and 1 scheduling link.
• Starter is capped at 10 seats and Business at 100. Enterprise, where SSO and SCIM are listed, requires at least 100 seats and annual billing.

Planyway

Calendar view for Trello cards

Cards appear on a calendar, with filters and priorities even on the free plan.

Google Calendar sync

Calendar sync by URL is free; two-way Google Calendar sync starts on Individual.

Timeline and Gantt

Plan work across boards with milestones and dependencies; timeline and Gantt are Team features.

Workload and time tracking

See who is doing what and track time against cards on the Team plan.

Reports

Reports and data export start on the Individual plan.

Reclaim.ai

Focus Time

Set a focus-time goal and Reclaim reserves blocks on your calendar to protect time for uninterrupted work.

Habits

Schedules recurring routines at the times that fit best around the rest of your calendar.

Task scheduling

Places tasks on the calendar as flexible blocks, with task integrations for Todoist, Asana, Jira, ClickUp, Linear and Google Tasks.

Smart Meetings

Finds a time for a meeting by looking across every attendee's schedule.

Scheduling Links

Share availability through booking links. Lite includes 1 link, Starter 3, and Business and Enterprise unlimited.

Calendar Sync and Buffer Time

Blocks time across your connected calendars so commitments in one show in the others, and adds breaks and travel time around meetings.

Planyway

• Free$0

  Calendar views, priorities, filters, calendar sync by URL and mobile apps, for individuals.

• Team$3

  per user / month, billed annually

  Adds timeline, Gantt, workload, time tracking, swimlanes and a shared workspace with roles; includes the Individual features.

• Individual$4

  per month, billed annually

  For one person: multi-board view, Google Calendar 2-way sync, reminders, recurring cards, dependencies and reports.

• EnterpriseCustom

  Adds payment by invoice, security requirements, a custom agreement, priority support and a customer success contact. Sold through sales.

Reclaim.ai

• Lite$0

  One user with a 1-week scheduling range, 1 calendar sync, 1 scheduling link and 5 AI agents.

• Starter$10

  per seat / month, billed annually ($12 monthly)

  Up to 10 seats: 8-week scheduling range, 3 calendar syncs, 3 scheduling links and 10 AI agents per seat.

• Business$15

  per seat / month, billed annually ($18 monthly)

  Up to 100 seats: 12-week range, unlimited calendar syncs and scheduling links, webhooks and delegated access.

• Enterprise$22

  per seat / month, annual billing only

  Over 100 seats: unlimited AI agents per seat, SSO and SCIM provisioning, and dedicated account management.

Planyway

• Annual discount

  Annual billing saves up to 44%

  The pricing page labels its Annual setting as saving up to 44% against monthly billing.

• Nonprofit

  Nonprofit and education pricing

  The FAQ says eligible nonprofit and educational organizations may qualify for special pricing through sales.

Reclaim.ai

• Annual discount

  Lower per-seat price on yearly billing

  Starter is $10 per seat per month billed yearly versus $12 billed monthly, and Business is $15 versus $18, which works out to about 17% less.

• Education

  50% off for 12 months for education

  Students, educators and faculty at degree-granting or nonprofit educational institutions can apply for 50% off Starter or Business for 12 months, renewable while still enrolled or employed.

• Nonprofit

  20% off for 3 years for nonprofits

  Registered 501(c)(3) organizations, or the equivalent outside the US, can get 20% off Starter or Business plans for 3 years.

• Startups

  20% off for 3 years for startups

  For companies with at least 5 seats, under 100 employees, less than $10 million raised and founded less than 5 years ago. Applies to Starter and Business.

• Other savings

  20% off when switching from another tool

  New users moving from Calendly, Clockwise, Motion or a similar scheduling tool can apply for 20% off Starter or Business: 6 months for individuals, 12 months for teams of 10 or more.