Calendar.com vs Calendly

Calendar.com

• People juggling work and personal calendars across several providers
• Small teams that need round-robin booking and routing rules
• Qualifying charities, which can apply for free Pro accounts

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

Calendar.com

• There is no free version. The site says an account is downgraded when the 14-day trial ends and deleted 6 months later.
• A Standard workspace is capped at 10 users and a Pro workspace at 30; larger teams need Enterprise.
• Salesforce and HubSpot integrations and white-label embeds need Pro. SSO is a paid add-on on Pro and included in Enterprise.
• Task Management and Bundle Payments are labeled beta on the site.

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

Calendar.com

Unified calendars

Sync Google, Outlook, iCloud, Exchange and CalDAV calendars into one view, color-coded by source, or create a native calendar. Private events block time without showing details.

Scheduling links

One-on-one, group, round robin and multiple-host event types, single-use links and meeting polls are included on every plan, with custom booking forms and web embedding.

Workflows and routing

Workflows chain triggers, conditions and actions around a booking. Routing rules send each booking to a team member by even, weighted or priority-based distribution.

Contacts

A contact list for the people you meet with, including notes, tags, meeting history and CSV import and export.

Analytics

Individual and team analytics on scheduling activity come with every plan. Expanded analytics through Google or Microsoft integrations start on Pro.

Payments and reminders

Collect payment when someone books, redirect to a custom URL after confirmation, and send automated email and SMS reminders.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

Calendar.com

• Standard$192

  per user / year ($20 per user / month billed monthly)

  Up to 10 users and 3 teams per workspace, every event type, workflows, routing rules, payments, branding removal, and individual and team analytics.

• Pro$288

  per user / year ($30 per user / month billed monthly)

  Up to 30 users and 10 teams, Salesforce and HubSpot integrations, expanded analytics, white-label embeds, expedited support and an optional SSO add-on.

• EnterpriseCustom

  Unlimited users, SSO and SCIM provisioning, domain control, custom integrations through the API, and a dedicated account partner.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

Calendar.com

• Annual discount

  Save 20% with annual billing

  The pricing page lists a 20% saving on annual billing: Standard is $192 per user a year instead of $240, and Pro is $288 instead of $360.

• Nonprofit

  Free Pro accounts for qualifying charities

  Calendar offers free Pro accounts to qualifying charities. Staff who sign up with the organization's email domain are upgraded automatically.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.