Appointlet vs Calendly

Appointlet

• Small teams that take client appointments and need round robin
• Schools, clinics and firms that collect intake details at booking
• Up to 5 people who book fewer than 25 meetings a month and want to pay nothing

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

Appointlet

• The Free plan is capped at 5 members, 25 bookings per month and 1 scheduling page.
• Automated reminders, payment collection, round robin, group meetings, Zapier and webhooks all need Premium.
• There is no mobile app: the FAQ lists Chrome and Firefox extensions and says a mobile app is in development.
• Recurring meetings are not supported, and support is by chat and email with no phone line.

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

Appointlet

Scheduling pages and links

Share a link to a booking page by email, text or social media, or embed the page on a website inline or as a pop-up.

Team scheduling

Round robin, a Premium feature, distributes meetings across members with pooled availability. Co-hosted meetings show only times when every host is free.

Custom intake forms

Forms collect details at booking with text fields, single and multiple choice questions and checkboxes. They are included on every plan.

Reminders and manual approval

Premium sends automated email reminders before meetings and lets hosts approve or decline each meeting request before it is confirmed.

Payment collection

Premium accounts can charge for a meeting at booking through Stripe or PayPal. Appointlet says it takes no commission on those payments.

Calendar and conferencing sync

Connects Google and Office 365 calendars to prevent double bookings, and creates a unique Zoom, Google Meet, Microsoft Teams or Webex room for each meeting.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

Appointlet

• Free$0

  Up to 5 members, 25 meetings a month and 1 scheduling page, with calendar sync, intake forms and web conferencing rooms.

• Premium$9

  per member / month, billed annually ($12 billed monthly)

  Unlimited meetings, automated reminders, manual approval, group meetings, round robin, payments, Zapier, webhooks and no Appointlet branding.

• EnterpriseCustom

  Priority customer support, quarterly account reviews and advanced security measures. Pricing on request.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

Appointlet

• Annual discount

  Save 25% with annual billing

  Premium costs $9 per member a month when billed annually, against $12 billed monthly. The pricing toggle labels this as a 25% saving.

• Education

  25% off for educational institutions

  The pricing FAQ offers accredited educational institutions a 25% discount, requested by contacting support with proof of status.

• Nonprofit

  25% off for nonprofits

  The same pricing FAQ extends the 25% discount to nonprofits that contact support and submit proof of their status.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.