Checklist vs Microsoft To Do
Price, platforms and features side by side. The table says where each price was read and when.
Checklist
Checklist app with templates, guided runs and routines
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Where they differ
- Checklist starts at $5.99 per month, or $39.99 per year (Checklist Plus). Microsoft To Do is free.
- Only Microsoft To Do lists Windows and macOS apps.
- Checklist also covers templates.
At a glance
| Checklist | Microsoft To Do | |
|---|---|---|
| Pricing | Free plan | Free |
| Starts at | $5.99 per month, or $39.99 per year (Checklist Plus) | Free |
| Free plan | The apps are free to download and use, with Plus and Family subscriptions as in-app purchases. The store listings do not say where the free version stops. | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. |
| Free trial | 14-day free trial of Checklist Pro offered in the web app, no credit card required | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Checklist.com B.V. | Microsoft Corporation |
| Price read from | apps.apple.com | apps.apple.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Checklist
- Repeatable routines such as cleaning, packing or morning checklists
- Households sharing grocery and chore lists
- Small teams running step-by-step procedures and SOPs
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Worth knowing
Checklist
- Prices here are the US App Store in-app purchases. The pricing page on checklist.com sits behind a security check and could not be read.
- The web app also names Pro and Enterprise plans for organizations, priced per seat; their prices are not covered here.
- The App Store listing is designed for iPad and iPhone and is not verified for macOS; there is no native Mac or Windows app.
- The store listings name the Plus and Family subscriptions without saying what each adds over the free version.
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Key features
Checklist
- Templates and builders
- Lists can start from public checklist templates or from builders for groceries, routines and packing. The groceries builder has presets and aisle-based categories.
- Guided mode
- Guided mode walks through a checklist one step at a time, for routines, packing, cleaning or any procedure where the order matters.
- Routines and schedules
- A checklist that repeats can be turned into a routine, scheduled, reused and tracked over time, and the next run can be scheduled when one finishes.
- Sharing and teams
- Checklists are shared with family, friends or teammates. Recent releases added team invitations inside the app and access management for members and guests.
- Reminders and task suggestions
- Tasks can carry reminders, and the app suggests tasks while a list is being built.
- Checklists from ChatGPT or Claude
- The September 2026 release notes describe planning a checklist with ChatGPT or Claude and then saving it to Checklist.
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Plans
Checklist
Free$0
The free download on the App Store and Google Play. The listings do not itemize its limits.
Checklist Plus Monthly$5.99
per month
The lower-priced paid subscription, billed monthly through the App Store. The listing does not itemize what it adds.
Checklist Plus Yearly$39.99
per year
Checklist Plus billed once a year, about 44% less than twelve monthly payments.
Checklist Family Monthly$11.99
per month
The Family subscription billed monthly through the App Store. The listing does not itemize what it adds.
Checklist Family Yearly$79.99
per year
Checklist Family billed once a year, about 44% less than twelve monthly payments.
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
Ways to pay less
Checklist
- Annual discount
About 44% less with yearly billing
On the US App Store, Checklist Plus is $5.99 monthly or $39.99 yearly and Checklist Family is $11.99 monthly or $79.99 yearly, so a year costs about 44% less than twelve months.
Microsoft To Do
No public discounts listed.
