Doneit vs Task Flow
We give Doneit a 3.2 GPA and Task Flow a 3.4, out of 4.0. Task Flow grades higher on ease of use. They get the same grade on value for money, the free plan, features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Doneit
Kanban task manager for iPhone, iPad, Mac and Apple Watch
Task Flow
Task manager with list and board projects for Apple devices
How we grade them
| 3.2GPADoneitVery good | 3.4GPATask FlowVery good | |
|---|---|---|
| Value for money | APremium is $14.99 a year, about a third of what a typical to-do app costs over twelve months. Lifetime is $29.99 once. Monthly is $3.99, which only makes sense if you want it for a month or two. | ATask Flow+ is $19.99 a year, which is well under the $3.99 a month a typical to-do app charges. Monthly is $2.99. Don't fancy a subscription? Lifetime is $49.99, about a year of what rivals cost. |
| Free plan and trial | BFree gets unlimited tasks and subtasks, list, grid and basic board views, reminders, widgets and iCloud sync. But only 2 categories. Work and home, and you're full. Premium has a 7-day trial on the yearly plan. | BFree gets you unlimited tasks, boards, subtasks, widgets, the focus timer and iCloud sync. But it stops at five projects and one attachment upload a day. Work, home and a couple more and you're done. |
| Features | AFour views of the same tasks, plus folders, smart categories, tags, priorities and your own custom attributes. List actions change a task for you when it lands in a list. It syncs both ways with Reminders and can put tasks on your Calendar. | AOne task can sit in several projects. Subtasks are full tasks with their own dates and subtasks. Repeats handle rules like the last Friday of a month, and a My Task Flow view pulls what's next from every project. |
| Ease of use | BWe have no App Store rating on record for it, so a B is as high as we go. It can import your existing reminders and calendar events, so you don't start from an empty board. | A4.6 from about 330 App Store ratings. There's no account to make, because it syncs through the iCloud you already have. |
| Platforms and integrations | CiPhone, iPad, Mac and Apple Watch, with iCloud, Reminders, Calendar, Siri and Shortcuts. All Apple. No Android, Windows or web version, and sharing a category only works with other iCloud users. | CiPhone, iPad, Mac and Apple Vision, with hooks into Apple Reminders, Siri and Shortcuts. That's all Apple. There's no Android, Windows or web version, and sync is iCloud only. |
| Best for | kanban boards on Apple devices | tasks that belong to more than one project |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Doneit and Task Flow. How we grade
Where they differ
- Doneit starts at $3.99 per month, or $14.99 per year. Task Flow starts at $2.99 per month, or $19.99 per year.
- Doneit also covers Gantt & timelines.
- Task Flow also covers natural-language input and Pomodoro timer.
At a glance
| Doneit | Task Flow | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $3.99 per month, or $14.99 per year | $2.99 per month, or $19.99 per year |
| Free plan | Up to 2 categories, unlimited tasks and subtasks, list, grid and basic board views, reminders, widgets, iCloud sync and sync with the Reminders app. | Up to five projects, unlimited tasks, one attachment upload per day and iCloud sync, with My Task Flow, list and board layouts, widgets, subtasks and the focus timer. |
| Free trial | 7-day free trial of Doneit Premium Yearly | 2-week free trial with the annual Task Flow+ subscription |
| macOS | ||
| iOS | ||
| Made by | DesignTech SIA | Vladimir Butko |
| Price read from | designtech.so | apps.apple.com |
| Checked | Oct 9, 2026 | Oct 9, 2026 |
Who each one suits
Doneit
- Apple users who plan personal projects on a kanban board
- People who want tasks kept in step with Apple Reminders
- Buyers who prefer a lifetime purchase to a subscription
Task Flow
- People whose tasks belong to more than one project at once
- Apple users who want both list and board views of a project
- Buyers who prefer a lifetime purchase to a subscription
Worth knowing
Doneit
- Apple platforms only: the vendor lists iPhone, iPad, Mac and Apple Watch, with no Android, Windows or web version.
- The free version allows up to 2 categories; the timeline view, list actions, attachments, tags, priorities and custom attributes need Premium.
- Sharing a category with other iCloud users and recurring reminders with custom repeat intervals are Premium features.
- Doneit Assist needs iOS 26, iPadOS 26 or macOS 26 or later on a device with Apple Intelligence turned on.
Task Flow
- Apple platforms only: the App Store lists iPhone, iPad, Mac and Apple Vision, with no Android, Windows or web version.
- The free version stops at five projects and one attachment upload per day, according to the terms of use.
- Multiple reminders per task, task priorities and premium themes are listed as Task Flow Plus features in the vendor's press kit.
- Data syncs only through the user's own iCloud account; there is no separate Task Flow account or sign-in.
Key features
Doneit
- List, grid, board and timeline views
- A task list can be displayed as a list, a grid, a kanban board or a timeline. The App Store listing puts the timeline and the advanced board view under Premium.
- Categories, folders and attributes
- Tasks sit in categories, with folders, smart categories, tags, priorities, statuses and custom attributes available in Premium for finer organization.
- List actions
- A Premium setting that defines what happens to a task when it is added to a particular task list, so routine changes are applied automatically.
- Reminders and Calendar sync
- Doneit imports reminders and calendar events, syncs both ways with the system Reminders app, and can add tasks and subtasks to the Calendar app as events.
- Attachments
- With Premium, files, photos, scanned documents and drawings can be attached to tasks and subtasks.
- Doneit Assist
- An on-device assistant built on Apple's Foundation Models framework that drafts tasks and subtasks from a prompt and summarizes a task list. It also works offline.
Task Flow
- My Task Flow view
- A view that collects the tasks to do next from any project into sections such as Recent, Today and Upcoming, plus custom sections the user adds.
- Tasks in several projects
- One task can be added to more than one project and ordered separately in each. Completing it in one project marks it done in all of them.
- List and board layouts
- Each project is shown as a sectioned list or as a kanban board, and can be given its own icon and color.
- Subtasks, notes and attachments
- Subtasks are full tasks with their own due date, priority, notes and further subtasks. Notes accept Markdown checklists, and files can be attached to a task.
- Reminders and recurring tasks
- A task can carry several reminders, and repeats use presets or custom rules such as every Tuesday and Thursday or the last Friday of a month, with an optional end date.
- Task Flow AI
- On-device features built on Apple Intelligence summarize the Today view, suggest subtasks and reword tasks. Version 5.0 creates tasks from text, dictation or photos; some of it needs iOS 27.
Plans
Doneit
Free$0
Up to 2 categories with unlimited tasks and subtasks, list, grid and basic board views, iCloud sync and Reminders sync.
Premium Monthly$3.99
per month
Unlimited categories, advanced board and timeline views, list actions, attachments, tags, priorities, custom attributes and iCloud sharing.
Premium Yearly$14.99
per year
The same Premium features billed once a year, with a 7-day free trial.
Premium Lifetime$29.99
one-time purchase
Premium unlocked with a single payment; a monthly or yearly subscriber can upgrade to it from the app's settings.
Task Flow
Free$0
Up to five projects and one attachment upload per day, with My Task Flow, list and board layouts, subtasks, notes, widgets and the focus timer.
Task Flow+ Monthly$2.99
per month
Removes the project and attachment limits; the press kit also lists multiple reminders, task priorities and premium themes.
Task Flow+ Annual$19.99
per year
The same Task Flow+ features billed once a year, after a 2-week free trial.
Task Flow+ Lifetime$49.99
one-time purchase
Task Flow+ unlocked with a single in-app purchase in place of a subscription.
Ways to pay less
Doneit
- Annual discount
Yearly plan costs about 69% less than monthly
Doneit Premium is $3.99 monthly or $14.99 yearly, so a year on the yearly plan costs about 69% less than twelve monthly payments.
- Lifetime license
Premium Lifetime for a one-time $29.99
The Lifetime option on the pricing section unlocks Doneit Premium with a single payment in place of the monthly or yearly subscription.
- Education
50% student discount
The pricing section advertises a 50% student discount. Its Get Discount button leads to Student App Centre, a separate membership service that issues the discount.
- Other savings
Premium can be shared with Family Sharing
DesignTech's support pages say a Doneit Premium purchase can be shared with up to 5 people through Apple's Family Sharing.
Task Flow
- Annual discount
Annual plan costs about 44% less than monthly
The US App Store lists Task Flow+ at $2.99 monthly or $19.99 annually, so a year on the annual plan costs about 44% less than twelve monthly payments.
- Lifetime license
Task Flow+ Lifetime for a one-time $49.99
A Lifetime in-app purchase unlocks Task Flow+ with a single payment in place of the monthly or annual subscription.
- Other savings
One subscription covers a Family Sharing group
The vendor's FAQ says a Task Flow subscription can be shared through Apple's Family Sharing, so family members use the paid features without buying their own.
