Microsoft To Do vs Tasks.org
We give Microsoft To Do a 3.8 GPA and Tasks.org a 3.6, out of 4.0. Microsoft To Do grades higher on ease of use and platforms. Tasks.org grades higher on features. They get the same grade on value for money and the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Free
Tasks.org
Open-source Android to-do list with CalDAV and Google Tasks sync
Free plan · from $0.99/yr
How we grade them
| 3.8GPAMicrosoft To DoExcellent | 3.6GPATasks.orgExcellent | |
|---|---|---|
| Value for money | AIt's free and there's no paid tier to be nudged towards. Lists, My Day, reminders, steps, notes and shared lists all cost nothing. | AYou name your own price, from $0.99 a year, and that unlocks every in-app feature. Tasks.org Cloud, with sync, list sharing and an email-to-task inbox, is $29.99 a year, or $2.99 monthly. Both sit well under what to-do apps typically charge. |
| Free plan and trial | AThe whole app is free with a personal Microsoft account or a work or school one. Even file attachments are in, up to 25MB on a task. Most people would never hit a wall. | AFree on Android with no account: unlimited tasks, lists, tags and reminders, recurring tasks, location reminders, and sync with Google Tasks and Microsoft To Do. No ads either. Most people could stay here for good. |
| Features | BLists, due dates, reminders, notes, steps inside a task and My Day for choosing today's work. Solid basics. But sharing is boxed in: a list can only be shared between personal Microsoft accounts, or between accounts in the same workplace or school. | ASubtasks nested as deep as you like, filters, manual sorting, repeats and reminders tied to a place. Then the sync choices: Google Tasks, Microsoft To Do, CalDAV, EteSync or its own Cloud, which adds sharing with up to five guests and an email-to-task inbox. |
| Ease of use | A4.7 from about 268,000 App Store ratings. Sign in with the same account everywhere and your lists follow you. Unfinished tasks come back as suggestions the next day. | BInstall it and start a list, with no account and no internet needed. Hooking it to your own CalDAV server or DAVx⁵ takes more doing, but that's a choice. There's no rating on record to go by, so it stops at a B. |
| Platforms and integrations | AWeb, Windows, Mac, iPhone and Android. Tasks also live in Outlook, Planner tasks show up here, Power Automate connects, and there's a public tasks API. No Linux app is listed. | BAndroid, plus desktop apps for Mac, Windows and Linux that are labeled alpha and need a subscription. It syncs with a lot: Google Tasks, Microsoft To Do, CalDAV, EteSync. But there's no iPhone or web app. Apple devices get there through Apple Reminders over CalDAV. |
| Best for | a free to-do list that shows up in Outlook | a free Android list that syncs your way |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Microsoft To Do and Tasks.org. How we grade
Where they differ
- Microsoft To Do is free. Tasks.org starts at $0.99 per year (name-your-price subscription).
- Only Microsoft To Do lists a web app.
- Only Microsoft To Do lists an iOS app.
- Only Tasks.org lists a Linux app.
- Tasks.org is open source, according to its own site.
In commonFree planWindowsmacOSAndroidTasks
At a glance
| Microsoft To Do | Tasks.org | |
|---|---|---|
| Pricing | Free | Free plan |
| Starts at | Free | $0.99 per year (name-your-price subscription) |
| Free plan | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. | Free on Android: unlimited tasks, lists, tags and reminders, recurring tasks, location-based reminders, and sync with Google Tasks and Microsoft To Do. |
| Free trial | None listed | 7-day free trial on Google Play subscriptions |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Made by | Microsoft Corporation | Tasks.org, LLC |
| Price read from | apps.apple.com | tasks.org |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Tasks.org
- Android users who want a task list that works with no account
- People syncing tasks with their own CalDAV server or EteSync
- Google Tasks or Microsoft To Do users who want a fuller Android client
Worth knowing
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Tasks.org
- There is no iPhone or web app. Apple devices reach Tasks.org lists through Apple Reminders over CalDAV.
- The desktop apps are labeled alpha and need a subscription, and the maker says matching the Android app's features will take a while.
- Tasks.org Cloud sync needs the $2.99 a month or $29.99 a year subscription; the name-your-price tier does not include it.
- On Google Play installs, custom themes and icons and sync through DAVx⁵, CalDAV or EteSync all need a subscription.
Key features
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Tasks.org
- Offline lists with deep subtasks
- Tasks, lists, tags and reminders are unlimited and need no account or internet connection. Filters, manual sorting and subtasks nested to any depth are included.
- Recurring tasks and location reminders
- Tasks can repeat and send notifications, and reminders can be tied to a location. Both are part of the free Android app.
- Sync with services you already use
- Google Tasks and Microsoft To Do connect for free. Sync through DAVx⁵, a CalDAV server, EteSync or DecSync CC needs an in-app subscription.
- Tasks.org Cloud
- The maker's CalDAV-based sync service adds list sharing with up to five guests, an email-to-task inbox and app passwords for clients such as Apple Reminders.
- Desktop apps in alpha
- Early-access apps for macOS, Windows and Linux sync with Tasks.org Cloud, Google Tasks, CalDAV and EteSync. One subscription unlocks both Android and desktop.
- Open source without ads
- The Android and desktop apps are licensed under the GNU GPLv3 and show no ads. Installs from F-Droid unlock in-app features without a subscription.
Plans
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
Tasks.org
Free$0
The Android app with unlimited tasks, lists, tags and reminders, recurring tasks, and Google Tasks and Microsoft To Do sync.
Name-your-priceFrom $0.99
per year, at a price you choose
Unlocks all in-app features: custom themes and icons, sync through DAVx⁵, CalDAV and EteSync, and the desktop app. No Tasks.org Cloud.
Tasks.org Cloud$2.49
per month, billed annually ($29.99); $2.99 billed monthly
All name-your-price features plus Tasks.org Cloud sync between Android and desktop, list sharing and an email-to-task inbox.
Ways to pay less
Microsoft To Do
No public discounts listed.
Tasks.org
- Annual discount
About 16% off Tasks.org Cloud billed annually
Tasks.org Cloud costs $2.99 a month billed monthly or $29.99 a year, which works out to $2.49 a month and about 16% less than twelve monthly payments.
