Microsoft To Do vs WeDo
We give Microsoft To Do a 3.8 GPA and WeDo a 3.0, out of 4.0. Microsoft To Do grades higher on value for money, ease of use and platforms. They get the same grade on the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
WeDo
Shared to-do lists for families, couples and small teams
How we grade them
| 3.8GPAMicrosoft To DoExcellent | 3.0GPAWeDoVery good | |
|---|---|---|
| Value for money | AIt's free and there's no paid tier to be nudged towards. Lists, My Day, reminders, steps, notes and shared lists all cost nothing. | CPremium Family is $5.99 a month, or $49.99 a year, above what paid to-do apps typically start at. And it buys extras: widgets, pinned tasks, pre-reminders and Premium themes. The web version needs the Pro Plan at $9.49 a month or $94.99 a year. Dear for what you get. |
| Free plan and trial | AThe whole app is free with a personal Microsoft account or a work or school one. Even file attachments are in, up to 25MB on a task. Most people would never hit a wall. | AThe part that matters is free: shared lists that sync in real time, category tabs, notifications and reminders. Most couples and families could stay here. The trade is ads, which both store listings flag. |
| Features | BLists, due dates, reminders, notes, steps inside a task and My Day for choosing today's work. Solid basics. But sharing is boxed in: a list can only be shared between personal Microsoft accounts, or between accounts in the same workplace or school. | BLists update for everyone the moment an item is added or ticked, members get notified, and due dates can repeat. Tabs like Groceries and Home can be private or shared. Solid for sharing. But widgets are Premium, the web board is Pro, and no integrations are listed. |
| Ease of use | A4.7 from about 268,000 App Store ratings. Sign in with the same account everywhere and your lists follow you. Unfinished tasks come back as suggestions the next day. | BSomeone joins by scanning a QR code or opening a link, and the site says the invited person doesn't need to sign up. That's about as painless as sharing gets. There's no rating on record to go by, so it stops at a B. |
| Platforms and integrations | AWeb, Windows, Mac, iPhone and Android. Tasks also live in Outlook, Planner tasks show up here, Power Automate connects, and there's a public tasks API. No Linux app is listed. | BiPhone and Android, plus a web version if you pay for Pro. The App Store marks it as only for iPhone, so there's no native iPad, Mac or Windows app, and it lists no integrations. |
| Best for | a free to-do list that shows up in Outlook | a shared list for couples and families |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Microsoft To Do and WeDo. How we grade
Where they differ
- Microsoft To Do is free. WeDo starts at $5.99 per month, or $49.99 per year.
- Only Microsoft To Do lists Windows and macOS apps.
At a glance
| Microsoft To Do | WeDo | |
|---|---|---|
| Pricing | Free | Free plan |
| Starts at | Free | $5.99 per month, or $49.99 per year |
| Free plan | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. | Free app with ads: real-time shared lists, category tabs, notifications, reminders and theme colors. Widgets, pinned tasks and pre-reminders are Premium only. |
| Free trial | None listed | Two-week free trial of the paid plan for first-time customers |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Microsoft Corporation | Hiroshi Creation |
| Price read from | apps.apple.com | apps.apple.com |
| Checked | Oct 4, 2026 | Oct 9, 2026 |
Who each one suits
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
WeDo
- Couples and families sharing a grocery list or chores
- Getting a push notification when a partner adds or completes a task
- Small teams that want a shared board in the browser on the Pro Plan
Worth knowing
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
WeDo
- The free app contains ads, according to its App Store and Google Play listings.
- Widgets, pinned tasks, pre-reminders and multiple images on a task are limited to Premium users.
- WeDo for Web needs the Pro Plan, at $9.49 per month or $94.99 per year on the US App Store.
- The App Store marks the app as only for iPhone, and there is no native iPad, Mac or Windows app.
Key features
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
WeDo
- Real-time shared lists
- Tasks update for everyone in a group as soon as someone adds or checks off an item, with no refresh needed.
- Notifications and reminders
- Members are notified when a task is added or completed. A task with a due date and time sends a reminder to the chosen members, and due dates can repeat.
- Category tabs
- Lists are split into tabs such as Groceries, Home and Wishlist, some private and some shared, and switched by swiping.
- Invites by QR code or link
- A group is joined by scanning a QR code or opening an invitation link. The site says the invited person does not need to sign up to join a list.
- WeDo for Web
- A browser version lays out the team's tasks side by side, shows progress by assignee and keeps an activity feed. It requires a Pro Plan subscription.
- Widgets and themes
- Home screen widgets show the tasks of a chosen category or today's tasks for Premium users, and the app offers color themes and dark mode.
Plans
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
WeDo
Free$0
Shared lists with real-time sync, category tabs, notifications and reminders. Both store listings say the app contains ads.
Premium Family Plan (1month)$5.99
per month
Premium features such as widgets, pinned tasks, pre-reminders, Premium themes and several images on a task.
Premium Family Plan (Annual)$49.99
per year
The same Premium features billed once a year. A plan bought on iOS or Android also applies on the user's other devices.
Pro Plan (1month)$9.49
per month
The plan WeDo for Web requires: a browser board with all tasks on one screen, progress by assignee and an activity feed.
Pro Plan (Annual)$94.99
per year
The Pro Plan billed once a year, including access to WeDo for Web.
Ways to pay less
Microsoft To Do
No public discounts listed.
WeDo
- Annual discount
About 30% less on Premium Family with annual billing
The App Store lists Premium Family at $5.99 for one month and $49.99 for a year, against $71.88 for twelve months. Pro at $94.99 a year is about 17% less than twelve months at $9.49.
