Google Tasks vs Tasks: To Do List & Reminders

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

Tasks: To Do List & Reminders

• People who want a simple to-do list on Android with no ads
• Users who organize with color-coded lists and sublists
• Households sharing a shopping list between Premium accounts

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

Tasks: To Do List & Reminders

• Device sync, automatic cloud backup, shared lists and the web app all require Premium.
• The free version is limited to 3 tags, and restoring a manual backup needs a donation or a Premium subscription.
• The vendor's site gives no prices: the US App Store lists two prices each for the monthly and yearly plans, and Google Play shows $0.99 to $69.99 per item.
• The iPhone and iPad app was announced in July 2026, requires iOS 26 or later, and its version numbers are still below 1.0.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

Tasks: To Do List & Reminders

Lists, sublists and subtasks

Lists are color-coded, reordered by drag and drop and can be divided into sublists. Tasks take subtasks, notes, priorities and flags.

Reminders and alarms

Tasks can have one-time or recurring notifications and alarms, and a task can be marked done or snoozed from the notification without opening the app.

Filtered lists, tags and calendar view

A filtered list gathers every task with a chosen tag, and a calendar view shows tasks by date. The free version allows 3 tags; Premium removes the limit.

Home screen widget

A widget mirrors the app on the home screen, so the day's tasks can be seen and a list opened with a tap.

Sync, backup and web app

Premium adds device-to-device sync, automatic cloud backup and a web app that runs in any browser. A manual backup to a local file is available in Settings.

Shared lists

A Premium user can create a shared list and invite others with a link. The list admin can lock the list against new members or remove a person.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

Tasks: To Do List & Reminders

• Free$0

  Lists, sublists, tasks and subtasks, reminders and alarms, home screen widgets and a dark theme, with no ads. Limited to 3 tags.

• Monthly subscription$1.99 to $2.49

  per month; the US App Store lists two prices

  Premium: no caps on lists, tasks or tags, device-to-device sync, automatic cloud backup, shared lists and the web app.

• Yearly subscription$19.99 to $24.99

  per year; the US App Store lists two prices

  The same Premium features billed once a year.

• Lifetime upgrade$69.99

  one-time purchase

  The Premium features unlocked with a single payment instead of a subscription.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

Tasks: To Do List & Reminders

• Lifetime license

  Lifetime upgrade for $69.99

  The US App Store lists a one-time Lifetime upgrade at $69.99 as an alternative to the monthly and yearly Premium subscriptions.

• Annual discount

  Yearly plan costs less than twelve months

  Yearly subscriptions are listed at $19.99 and $24.99 on the US App Store, against $23.88 and $29.88 for twelve months at the two monthly prices.