Remember The Milk vs Todoist

Remember The Milk

• People who like typing a task and all its details on one line
• Users who want saved searches and their own automation scripts
• Keeping one task list on Mac, Windows, Linux, phones and the web

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Remember The Milk

• Subtasks, mobile app reminders, widgets and the Apple Watch app all require Pro.
• Basic accounts keep completed tasks for 7 days and share a list with at most 2 other people.
• Pro is priced only as a $49.99 yearly plan, and the vendor does not offer a trial of Pro.
• IFTTT, Zapier, Outlook sync and the MCP connection for AI assistants are Pro features.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Remember The Milk

Smart Add

A task and its properties are entered on a single line, including due date, priority, repeat rule and tags.

Smart Lists and search

A search can be saved as a Smart List. Almost 50 search operators are available, covering criteria such as priority, due date and how often a task was postponed.

Sharing and giving tasks

Lists can be shared and tasks given to other people. Basic accounts share a list with up to 2 others; Pro removes the limit and adds advanced sharing permissions.

Subtasks

A task can hold any number of subtasks, and subtasks can have subtasks of their own. Subtasks are a Pro feature.

Reminders

Reminders go out by email and text on every account. Reminders through the Android and iOS apps, plus badges and widgets, require Pro.

MilkScript, MCP and API

Pro members can write MilkScript code to automate tasks and connect AI assistants such as Claude and ChatGPT through an MCP server, which is in beta. An API is open to developers.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Remember The Milk

• Basic$0

  Web, desktop and mobile apps with sync, Gmail and Google Calendar integration, list sharing with up to 2 others and a 7-day archive.

• Pro$49.99

  per year

  Subtasks, unlimited sharing, mobile reminders and widgets, offline web app, file attachments, Apple Watch app, Outlook sync, IFTTT and Zapier.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Remember The Milk

No public discounts listed.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.