Google Tasks vs OneTask

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

OneTask

• People with tasks split across Google and Microsoft accounts
• Users of Nextcloud, Synology or another CalDAV server
• Anyone who also uses Code Spark's OneCalendar app

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

OneTask

• There is no web version; the site lists apps for Android 6 and higher, iPhone, iPad, Mac and Windows 10 and 11 only.
• It has no task service of its own: tasks live in a connected Google, Microsoft, iCloud or CalDAV account.
• Google Play and the Microsoft Store label the app as having in-app purchases, but no listing or vendor page shows a price for one.
• The app is titled One Task on Google Play and the Microsoft Store and One Tasks on the App Store, not OneTask.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

OneTask

Several task providers in one app

Accounts from Google Tasks, Outlook, Office 365 and iCloud Reminders can be added side by side, so task lists from each appear in one place.

CalDAV task lists

Any third-party CalDAV server can be added with a username, password and server address. Nextcloud, Synology and Mailbox.org have dedicated account types.

Subtasks, due dates and reminders

Tasks can carry subtasks, due dates and reminders, and widgets show tasks outside the app.

Offline use

The site and the Microsoft Store listing both list working offline, without an internet connection, as a feature.

Views, search and theming

The app offers multiple views of task lists, task search and personalized color themes.

Direct sync with no vendor server

The privacy policy says task data is not stored on Code Spark's servers. Google and Microsoft accounts sign in with OAuth 2.0, and the token is stored encrypted on the device.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

OneTask

• Free$0

  The full app on iPhone, iPad, Mac, Android and Windows, connected to the user's own task accounts.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

OneTask

No public discounts listed.