OneTask vs TasksBoard

OneTask

• People with tasks split across Google and Microsoft accounts
• Users of Nextcloud, Synology or another CalDAV server
• Anyone who also uses Code Spark's OneCalendar app

TasksBoard

• Google Tasks users who want a board view instead of a sidebar
• Families and small teams who need to share Google Tasks lists
• Google Workspace teams that want tasks to stay inside Google

OneTask

• There is no web version; the site lists apps for Android 6 and higher, iPhone, iPad, Mac and Windows 10 and 11 only.
• It has no task service of its own: tasks live in a connected Google, Microsoft, iCloud or CalDAV account.
• Google Play and the Microsoft Store label the app as having in-app purchases, but no listing or vendor page shows a price for one.
• The app is titled One Task on Google Play and the Microsoft Store and One Tasks on the App Store, not OneTask.

TasksBoard

• It works only with a Google account: every task is stored in Google Tasks, and TasksBoard is a layer on top of it.
• There is no TasksBoard mobile app; the site's iOS and Android links lead to Google's own Google Tasks apps.
• The free plan stops at 5 shared lists; labels, multiple boards, customization, Sheets export and Drive attachments need Pro.
• Shared boards, team billing and priority support are limited to the Team plan.

OneTask

Several task providers in one app

Accounts from Google Tasks, Outlook, Office 365 and iCloud Reminders can be added side by side, so task lists from each appear in one place.

CalDAV task lists

Any third-party CalDAV server can be added with a username, password and server address. Nextcloud, Synology and Mailbox.org have dedicated account types.

Subtasks, due dates and reminders

Tasks can carry subtasks, due dates and reminders, and widgets show tasks outside the app.

Offline use

The site and the Microsoft Store listing both list working offline, without an internet connection, as a feature.

Views, search and theming

The app offers multiple views of task lists, task search and personalized color themes.

Direct sync with no vendor server

The privacy policy says task data is not stored on Code Spark's servers. Google and Microsoft accounts sign in with OAuth 2.0, and the token is stored encrypted on the device.

TasksBoard

Full-screen kanban board

Each Google Tasks list becomes a column on a board that fills the browser window, and tasks are dragged between columns to reorder or reprioritize them.

Shared lists

A Google Tasks list can be shared with edit or view-only access, and collaborators sign in with their existing Google accounts. Free accounts can use up to 5 shared lists.

Labels and customization

Pro adds color-coded task labels that work across boards, highlight colors for individual lists and custom board backgrounds.

Multiple and shared boards

Pro users can keep separate boards for work, personal and side projects. The Team plan lets a whole board be shared so every member sees the same lists.

Google Workspace connections

Tasks with dates appear in Google Calendar, a Gmail add-on turns emails into tasks, Drive files can be attached on Pro, and lists can be exported to Google Sheets on Pro.

Sync through Google Tasks

Changes sync in real time with Google Tasks, so they appear in Gmail, Google Calendar and Google's mobile apps. Changes made while offline are queued until the connection returns.

OneTask

• Free$0

  The full app on iPhone, iPad, Mac, Android and Windows, connected to the user's own task accounts.

TasksBoard

• Free$0

  Unlimited tasks and subtasks, the full-screen kanban board, sync with Google Tasks, Gmail and Calendar, the Chrome extension and 5 shared lists.

• Pro$3.99

  per month, billed yearly; $4.99 billed monthly

  Unlimited shared lists, multiple boards, board and list customization, custom task labels, export to Google Sheets and Google Drive attachments.

• Team$4.99

  per user / month, billed yearly; $5.99 billed monthly

  Everything in Pro, plus shared boards, team billing and priority support.

OneTask

No public discounts listed.

TasksBoard

• Annual discount

  Save 20% with yearly billing

  The pricing section lists a 20% saving on yearly billing: Pro is $3.99 a month billed yearly against $4.99 billed monthly, a saving of $12 a year.

• Education

  50% off Pro for students and educators

  The pricing section offers students and educators 50% off the Pro plan when they sign up with a school email address.