Google Tasks vs TasksBoard

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

TasksBoard

• Google Tasks users who want a board view instead of a sidebar
• Families and small teams who need to share Google Tasks lists
• Google Workspace teams that want tasks to stay inside Google

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

TasksBoard

• It works only with a Google account: every task is stored in Google Tasks, and TasksBoard is a layer on top of it.
• There is no TasksBoard mobile app; the site's iOS and Android links lead to Google's own Google Tasks apps.
• The free plan stops at 5 shared lists; labels, multiple boards, customization, Sheets export and Drive attachments need Pro.
• Shared boards, team billing and priority support are limited to the Team plan.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

TasksBoard

Full-screen kanban board

Each Google Tasks list becomes a column on a board that fills the browser window, and tasks are dragged between columns to reorder or reprioritize them.

Shared lists

A Google Tasks list can be shared with edit or view-only access, and collaborators sign in with their existing Google accounts. Free accounts can use up to 5 shared lists.

Labels and customization

Pro adds color-coded task labels that work across boards, highlight colors for individual lists and custom board backgrounds.

Multiple and shared boards

Pro users can keep separate boards for work, personal and side projects. The Team plan lets a whole board be shared so every member sees the same lists.

Google Workspace connections

Tasks with dates appear in Google Calendar, a Gmail add-on turns emails into tasks, Drive files can be attached on Pro, and lists can be exported to Google Sheets on Pro.

Sync through Google Tasks

Changes sync in real time with Google Tasks, so they appear in Gmail, Google Calendar and Google's mobile apps. Changes made while offline are queued until the connection returns.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

TasksBoard

• Free$0

  Unlimited tasks and subtasks, the full-screen kanban board, sync with Google Tasks, Gmail and Calendar, the Chrome extension and 5 shared lists.

• Pro$3.99

  per month, billed yearly; $4.99 billed monthly

  Unlimited shared lists, multiple boards, board and list customization, custom task labels, export to Google Sheets and Google Drive attachments.

• Team$4.99

  per user / month, billed yearly; $5.99 billed monthly

  Everything in Pro, plus shared boards, team billing and priority support.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

TasksBoard

• Annual discount

  Save 20% with yearly billing

  The pricing section lists a 20% saving on yearly billing: Pro is $3.99 a month billed yearly against $4.99 billed monthly, a saving of $12 a year.

• Education

  50% off Pro for students and educators

  The pricing section offers students and educators 50% off the Pro plan when they sign up with a school email address.