Microsoft To Do vs TasksBoard
We give Microsoft To Do a 3.8 GPA and TasksBoard a 3.2, out of 4.0. Microsoft To Do grades higher on value for money, ease of use and platforms. They get the same grade on the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
TasksBoard
Full-screen kanban board and list sharing for Google Tasks
How we grade them
| 3.8GPAMicrosoft To DoExcellent | 3.2GPATasksBoardVery good | |
|---|---|---|
| Value for money | AIt's free and there's no paid tier to be nudged towards. Lists, My Day, reminders, steps, notes and shared lists all cost nothing. | BPro is $3.99 a month billed yearly, or $4.99 monthly, which is right at what paid to-do apps typically start at. It buys unlimited shared lists, multiple boards, color labels and export to Google Sheets. Students and educators get 50% off Pro with a school email. |
| Free plan and trial | AThe whole app is free with a personal Microsoft account or a work or school one. Even file attachments are in, up to 25MB on a task. Most people would never hit a wall. | AFree forever, with unlimited tasks and subtasks, the full-screen board, the Chrome extension and sync with Google Tasks, Gmail and Calendar. You also get 5 shared lists. A family or a small office could stay here for good. |
| Features | BLists, due dates, reminders, notes, steps inside a task and My Day for choosing today's work. Solid basics. But sharing is boxed in: a list can only be shared between personal Microsoft accounts, or between accounts in the same workplace or school. | BIt does one thing, putting a board and sharing on Google Tasks, and does it fully: drag tasks between columns, share a list with edit or view-only access, queue changes while offline. Pro adds labels and extra boards. Everything else is whatever Google Tasks can do. |
| Ease of use | A4.7 from about 268,000 App Store ratings. Sign in with the same account everywhere and your lists follow you. Unfinished tasks come back as suggestions the next day. | BSign in with the Google account you already have and your lists show up as columns. Collaborators do the same with theirs. There's no rating on record to go by, so it stops at a B. |
| Platforms and integrations | AWeb, Windows, Mac, iPhone and Android. Tasks also live in Outlook, Planner tasks show up here, Power Automate connects, and there's a public tasks API. No Linux app is listed. | BA web app and a Chrome extension, wired into Gmail, Google Calendar, Drive and Sheets. There's no TasksBoard mobile app: the site's iOS and Android links lead to Google's own Google Tasks apps, where your tasks do still show up. |
| Best for | a free to-do list that shows up in Outlook | a kanban board on top of Google Tasks |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Microsoft To Do and TasksBoard. How we grade
Where they differ
- Microsoft To Do is free. TasksBoard starts at $3.99 per month, billed yearly ($4.99 billed monthly).
- Only Microsoft To Do lists Windows, macOS, iOS and Android apps.
- Only TasksBoard lists a browser extension.
- TasksBoard also covers kanban boards.
At a glance
| Microsoft To Do | TasksBoard | |
|---|---|---|
| Pricing | Free | Free plan |
| Starts at | Free | $3.99 per month, billed yearly ($4.99 billed monthly) |
| Free plan | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. | Free forever: unlimited tasks and subtasks, the full-screen kanban board, sync with Google Tasks, Gmail and Calendar, the Chrome extension and 5 shared lists. |
| Free trial | None listed | First week of Pro or Team is free; cancel anytime |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Microsoft Corporation | Qualtir |
| Price read from | apps.apple.com | tasksboard.com |
| Checked | Oct 4, 2026 | Oct 9, 2026 |
Who each one suits
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
TasksBoard
- Google Tasks users who want a board view instead of a sidebar
- Families and small teams who need to share Google Tasks lists
- Google Workspace teams that want tasks to stay inside Google
Worth knowing
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
TasksBoard
- It works only with a Google account: every task is stored in Google Tasks, and TasksBoard is a layer on top of it.
- There is no TasksBoard mobile app; the site's iOS and Android links lead to Google's own Google Tasks apps.
- The free plan stops at 5 shared lists; labels, multiple boards, customization, Sheets export and Drive attachments need Pro.
- Shared boards, team billing and priority support are limited to the Team plan.
Key features
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
TasksBoard
- Full-screen kanban board
- Each Google Tasks list becomes a column on a board that fills the browser window, and tasks are dragged between columns to reorder or reprioritize them.
- Shared lists
- A Google Tasks list can be shared with edit or view-only access, and collaborators sign in with their existing Google accounts. Free accounts can use up to 5 shared lists.
- Labels and customization
- Pro adds color-coded task labels that work across boards, highlight colors for individual lists and custom board backgrounds.
- Multiple and shared boards
- Pro users can keep separate boards for work, personal and side projects. The Team plan lets a whole board be shared so every member sees the same lists.
- Google Workspace connections
- Tasks with dates appear in Google Calendar, a Gmail add-on turns emails into tasks, Drive files can be attached on Pro, and lists can be exported to Google Sheets on Pro.
- Sync through Google Tasks
- Changes sync in real time with Google Tasks, so they appear in Gmail, Google Calendar and Google's mobile apps. Changes made while offline are queued until the connection returns.
Plans
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
TasksBoard
Free$0
Unlimited tasks and subtasks, the full-screen kanban board, sync with Google Tasks, Gmail and Calendar, the Chrome extension and 5 shared lists.
Pro$3.99
per month, billed yearly; $4.99 billed monthly
Unlimited shared lists, multiple boards, board and list customization, custom task labels, export to Google Sheets and Google Drive attachments.
Team$4.99
per user / month, billed yearly; $5.99 billed monthly
Everything in Pro, plus shared boards, team billing and priority support.
Ways to pay less
Microsoft To Do
No public discounts listed.
TasksBoard
- Annual discount
Save 20% with yearly billing
The pricing section lists a 20% saving on yearly billing: Pro is $3.99 a month billed yearly against $4.99 billed monthly, a saving of $12 a year.
- Education
50% off Pro for students and educators
The pricing section offers students and educators 50% off the Pro plan when they sign up with a school email address.
