Google Tasks vs ToDo: Simple ToDo List

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

ToDo: Simple ToDo List

• People who want one plain checklist and nothing more
• Anyone avoiding ads, accounts and in-app purchases
• Users who prefer an app that declares it collects no data

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

ToDo: Simple ToDo List

• The developer's feature list covers a single ToDo list and a Done list; it mentions no due dates, reminders, subtasks or sharing.
• No sync or account is described: moving data between devices relies on the manual ZIP backup and restore, and restoring overwrites existing data.
• It is for phones and tablets: the store listings cover iPhone, iPad and Android, with no Mac, Windows or web version.
• The App Store listing gives English and Japanese as the only languages.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

ToDo: Simple ToDo List

Separate ToDo and Done lists

Open items and completed items are kept in separate ToDo and Done lists, and a trash button at the top of the Done list deletes every completed item at once.

Add, edit and reorder

Items are added with the plus button and edited or deleted from a menu icon beside each one. A long press reorders the list, and reordering can be switched off.

Search

A search function, added in version 2.1.1 according to the App Store version history, finds items in the list.

List behavior settings

Settings choose what a tap on an item does (check, edit or nothing), whether new items are added at the top or bottom of the list, and whether checkboxes are used at all.

Backup and restore

Version 4.0 added a backup that writes the data to a ZIP file you can share to other apps or services, and a restore that replaces the current data from such a file.

Dark mode and theme colors

The appearance can be changed with a dark mode and a choice of theme colors, on a layout the developer says is based on Material Design.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

ToDo: Simple ToDo List

• Free$0

  The complete app for iPhone, iPad and Android, with no ads and no in-app purchases listed.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

• By country

  Lower Workspace price shown to buyers in India

  On October 9, 2026 Google's pricing page showed a reader in India Workspace Starter at ₹270 per user / month on a 1-year commitment. Its US page lists Starter at $7, and its help center gives a standard rate of Rs540.

ToDo: Simple ToDo List

No public discounts listed.