Google Tasks vs My Tasks

Google Tasks

• People who already work in Gmail and Google Calendar
• Anyone who wants a basic to-do list at no cost
• Google Workspace teams assigning tasks from Chat spaces and Docs

My Tasks

• People who want a to-do app that needs no account or connection
• Keeping tasks, notes, lists and a calendar in one phone app
• Couples or families sharing lists, with premium

Google Tasks

• Assigning tasks from Google Docs is marked as a premium feature for some Workspace Business and Enterprise plans.
• Shared tasks cannot have subtasks and cannot repeat.
• No desktop app is listed: Google offers Tasks in the browser and as Android and iOS apps.
• On work or school accounts, an administrator controls whether Tasks is available.

My Tasks

• Cloud backup and sync, shared tasks, the AI assistant, the OCR scanner and drawing notes are premium features.
• Without premium each device keeps its own separate list; syncing a phone and a tablet, or Android and iPhone, needs the premium cloud backup.
• It is available for Android 8.0 and up and for iPhone and iPad only, with no web or desktop app.
• Prices here are from the US App Store; Google Play shows a different in-app range of $0.99 to $33.99 per item without labels.

Google Tasks

Tasks on Google Calendar

A task with a date and time appears on Google Calendar and triggers a reminder. A duration can be added and the time marked as busy.

Tasks from Gmail

An email can be turned into a task without leaving Gmail, and the task links back to the original message.

Lists, subtasks and stars

Separate lists hold different projects or topics. Larger tasks break down into subtasks, tasks reorder by drag and drop, and stars mark the important ones.

Repeating tasks and nudges

Tasks can repeat daily, weekly, monthly or annually. Nudges keep surfacing a reminder until the task is completed.

Shared tasks in Chat and Docs

Tasks can be assigned to teammates in a Google Chat space. Assigning from a Google Doc needs a work or school account on an eligible Workspace plan.

Gemini and the Tasks API

The Gemini app can add, edit and show tasks on request. Developers can read and update tasks through a REST API or automate them with Apps Script.

My Tasks

Tasks with subtasks and repeats

Tasks take sub-steps, descriptions, reminders and repeat rules, and are organized with categories and tags.

Notes and lists

A notes editor supports formatting, colors and lists, and shopping, packing and to-do lists use inline checkboxes with drag ordering.

Calendar

Day, week and month views show scheduled tasks alongside events such as birthdays and meetings.

Offline-first, no account

Data lives in a local database on the phone and the app works in airplane mode. Sign-in exists only for optional cloud backup and sharing.

Widgets, themes and app lock

Five home-screen widgets show tasks at a glance, colors, fonts and background images can be customized, and the app can be locked with fingerprint or face.

Premium cloud, sharing and AI

Premium adds cloud backup and sync across devices, tasks shared and assigned in real time, and an AI assistant that drafts tasks, notes and lists from a description.

Google Tasks

• Personal Google Account$0

  Tasks on the web and in the free Android and iOS apps, with lists, subtasks, repeating tasks and Calendar reminders.

• Business Starter$7

  per user / month, 1-year commitment ($8.40 flexible)

  Google Workspace for up to 300 users with 30 GB pooled storage per user. Tasks comes bundled with Gmail, Calendar, Chat and Docs.

• Business Standard$14

  per user / month, 1-year commitment ($16.80 flexible)

  Google Workspace with 2 TB pooled storage per user and shared drives.

• Business Plus$22

  per user / month, 1-year commitment ($26.40 flexible)

  Google Workspace with 5 TB pooled storage per user.

• EnterpriseCustom

  For companies with more than 300 users; priced through Google sales and resellers.

My Tasks

• Free$0

  Unlimited tasks, subtasks, notes, checklists, calendar events, reminders and recurring tasks, used offline with no account.

• My Tasks Premium Monthly$2.99

  per month

  Cloud sync and backup, shared tasks, the AI task assistant, the OCR scanner, drawing notes and every theme option.

• My Tasks Premium Yearly$19.99

  per year

  The same premium features billed once a year.

• My Tasks Premium Lifetime$39.99

  one-time purchase

  The premium features with a single payment and no subscription.

Google Tasks

• Annual discount

  Lower Workspace rate with a 1-year commitment

  Business Starter costs $7 per user per month on the Annual/Fixed-Term Plan versus $8.40 on the Flexible Plan. Standard drops from $16.80 to $14 and Plus from $26.40 to $22.

• Nonprofit

  Google Workspace for Nonprofits at $0

  Eligible nonprofits get Google Workspace for Nonprofits at $0 per user, or Business Standard at $3.50 and Business Plus at $6.16 per user per month on a 1-year commitment.

• Education

  Workspace Education Fundamentals at no charge

  Google Workspace for Education Fundamentals is available at no charge to qualifying institutions.

My Tasks

• Annual discount

  About 44% less with the yearly plan

  The US App Store lists premium at $2.99 monthly or $19.99 yearly. Twelve monthly payments come to $35.88, so the yearly plan costs about 44% less.

• Lifetime license

  Premium Lifetime for $39.99

  The US App Store lists My Tasks Premium Lifetime at $39.99 as a one-time purchase instead of a subscription.