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The Daily Planner Apps Insider’s Guide

Every one of the 70 daily planner apps we grade in one document: the top three, what they cost, the grades and the full list. Read it here, or keep a copy.

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ToolGPAOctober 2026

Daily Planner Apps

The Insider’s Guide

Planners that put tasks and calendar side by side so you can map out a realistic day.

  • Structured
  • Routine
  • FlowSavvy
  • Hero Assistant
  • LiveIt
  • Open Sunsama

Every one we grade, what they cost, the best buy at each budget and the three to look at first.

Checked Oct 10, 2026 · toolgpa.com

70graded

Contents

  1. 01WelcomeWhat these tools do, how many we grade and what to know before choosing
  2. 02Our top threeThe three we'd look at first, and who each one suits
  3. 03What they costWhat paid plans start at, the best buy at each budget and the free plans
  4. 04The gradesThe highest graded, and how the whole category does on each subject
  5. 05Keep or make?Which are worth paying for, and which you could make yourself
  6. 06Every toolAll of them, best graded first, with what each costs
  7. 07Quick answersThe questions people ask when choosing, each answered in a line or two
  8. 08About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from each tool’s own pages, their app-store listings and our grades. Every fact in it is on the Daily Planner Apps page too, where it is kept up to date. Checked Oct 10, 2026.

Part 01 · Overview

Welcome

What these tools do, how many we grade and what to know before choosing

70

daily planner apps we grade, from their own pages

Planners that put tasks and calendar side by side so you can map out a realistic day.

Before you choose, here are 8 things to know about daily planner apps, worked out from every one we grade.

  1. 1

    We grade 70 daily planner apps

    49 of them are free or have a free plan, and 20 more let you try before paying. Everything in this guide comes from their own pages and our grades.

  2. 2

    Paid plans start at $4.17 a month in the middle

    From $0.50 (Weeklo) to $23.80 (Koala For Work), going by what each one's paid plans start at.

  3. 3

    Best value: Pocket Informant, LiveIt, Blocos and School Assistant

    Nothing on our chart scores higher than these without costing more.

  4. 4

    42 of 70 have iPhone and Android apps

    45 run in a web browser and 22 have a Windows app. Check the one you need before you fall for anything.

  5. 5

    The middle GPA is 2.5

    11 score 3.0 or higher. The highest is Hero Assistant, at 3.4.

  6. 6

    Best free option: Hero Assistant

    Hero Assistant has the highest GPA of the free ones, 3.4. Daily assistant app combining calendar, to-dos, habits and notes.

  7. 7

    50 worth keeping, 1 you could make

    By our keep-or-make rules, 50 do something you couldn't reasonably build yourself, 1 are simple enough to make with an AI app builder, and 19 are a close call.

  8. 8

    2 price changes in the past year

    That's how many price moves we've recorded for daily planner apps in twelve months. Prices change, so check the maker's page before you pay.

Part 02 · Top three

Our top three

The three we'd look at first, and who each one suits

The three daily planner apps we'd look at first. First place suits the most people; second and third are the best picks for the people it leaves out. Each has an Insider's Guide of its own.

  1. 1st

    3.0GPA

    Structured

    Free plan · from $2.99/mo

    For: Most people

    Structured lays out the day on one color-coded timeline. The free version covers the timeline, an inbox for unscheduled tasks, subtasks, notes, notifications, widgets and sync, and it runs on iPhone, Android, Mac and the web, with an Apple Watch app. Structured Pro adds calendar import, recurring tasks and an AI planning assistant; the US App Store lists it at $9.99 to $39.99 a year, or $99.99 once. Its iPhone and iPad app averages 4.8 from about 167,000 ratings. Know the limits: calendar events need Pro, there is no Windows app, the web version does not yet have every feature of the mobile apps, and the vendor publishes no price list, so the price depends on your region.

    The Structured Insider’s Guide

  2. 2nd

    2.8GPA

    Routine

    Free plan · from $5/mo

    For: Anyone on Windows or Linux, or who wants calendars on a free plan

    Routine keeps tasks, calendar and notes in one app, with a planner view for the day and an inbox that collects tasks and messages from connected apps such as Gmail, Slack and Asana. It runs on the web, Mac, Windows, Linux, iPhone and Android, and its Free plan includes tasks, calendars, notes, an AI assistant, offline mode and 3 integrations. It is second because time blocking is not in the Free plan: it starts with Personal at $5 a month, billed yearly. Routine's download page also says the web app is 30% slower than the desktop apps and lacks some functionality, and the Free plan stops at 3 custom databases and 250 AI credits.

    The Routine Insider’s Guide

  3. 3rd

    2.6GPA

    FlowSavvy

    Free plan · from $10/mo

    For: People who want tasks placed on the calendar for them

    FlowSavvy places tasks into free time on your calendar, working back from each task's due date and duration, and rebuilds the schedule when an event changes or a task is missed. The free Basic plan schedules up to 2 weeks ahead with unlimited reschedules and two-way sync with Google Calendar, Outlook.com and iCloud. Pro is $10 a month, billed yearly, and schedules 8 weeks ahead. Its iPhone and iPad app averages 4.8 from about 430 ratings. It is third because it is narrower than the two above: it runs on the web, iPhone and Android with no native desktop app, it is aimed at individuals with no team features, and Basic stops at 3 repeating auto-scheduled tasks and 5 task lists.

    The FlowSavvy Insider’s Guide

Part 03 · Pricing

What they cost

What paid plans start at, the best buy at each budget and the free plans

$4.17

A month to start, in the middle of those that charge

Going by our grades, Pocket Informant, LiveIt, Blocos, School Assistant and 1 more give the most for the money among daily planner apps: no tool on this chart scores higher without costing more.

Paid plans start at a middle price of $4.17 a month across the 53 that charge, from $0.50 (Weeklo) to $23.80 (Koala For Work). 4 more cost nothing at all.

20 of the 57 score above the category's average while starting at or below its middle price. 9 cost more than the middle price and score below the average.

The best buy at each budget

  • Free

    Doobies, School Assistant

    Costs nothing. Nothing at that price or less scores higher.

  • Up to $5 a month

    Pocket Informant

    Starts at $2.50 a month when paid by the year. Nothing at that price or less scores higher.

Price against what you get

Each dot is one of 57 daily planner apps. Further left costs less; higher up scores better on features, ease of use and platforms. The green line is the best score at each price.

C2.0B3.0A4.0Free$0.5$1$2$5$10$20$50More for lessCosts more, scores moreCosts less, scores lessCosts more, scores lessPocket InformantLiveItBlocosSchool AssistantDoobiesStructuredRoutineFlowSavvyKoala For WorkOwaves

What paid plans start at, a month (each step along is roughly double) →

The best free ones

  • Hero Assistant

    Free plan · Free plan · from $0.99

    3.4

  • LiveIt

    Free plan · Free plan · from $19.99/yr

    3.4

  • Open Sunsama

    Free plan · Free plan

    3.2

  • Pocket Informant

    Free plan · Free plan · from $3.99/mo

    3.2

  • Power Planner

    Free plan · Free plan · from $4.99 one-time

    3.2

  • School Assistant

    Free

    3.2

Part 04 · Grades

The grades

The highest graded, and how the whole category does on each subject

3.4

The highest GPA, Hero Assistant's

Every tool gets five grades, A to F, each with its reason, and a GPA that averages them. Here are the 12 highest graded daily planner apps, then how the whole category does on each subject.

ToolValueFreeFeaturesEasePlatformsGPA
Hero AssistantAABAC3.4
LiveItAABCA3.4
Open SunsamaAABCB3.2
Pocket InformantBCABA3.2
Power PlannerACBAB3.2
School AssistantAACAC3.2
Artful AgendaBCBBA3.0
BriteBCBBA3.0
LifestackBCACA3.0
StructuredBCBAB3.0
Will Be DoneAACCB3.0
24meCABBC2.8

How the whole category does

Each bar is every daily planner app we grade, cut by the letter it got on that subject.

  • Value for moneyavg 2.5
  • Free plan and trialavg 2.2
  • Featuresavg 2.6
  • Ease of useavg 2.6
  • Platforms and integrationsavg 2.7

Part 05 · Keep or make

Keep or make?

Which are worth paying for, and which you could make yourself

1

Simple enough to make yourself, of 70

Some software does something you couldn’t reasonably build yourself. Some is simple enough that an AI app builder could make the core of it in an afternoon. Here’s where daily planner apps land, by the same rules for every tool.

  • 50

    Keep it

    It does something you could not reasonably make for yourself, or it costs nothing.

  • 19

    Your call

    You could make the core of it, and you would give something up.

  • 1

    You could make this

    What it does is the kind of thing an AI app builder makes well, and it charges every month.

Worth keeping

  • Hero Assistant

    The plain part of Hero Assistant you could make: calendar, tasks, habit tracking, notes and natural-language input. What surrounds it you could not. The 6 things listed below take a company, not a weekend.

  • LiveIt

    The plain part of LiveIt you could make: tasks, time blocking, daily notes, habit tracking and notes. What surrounds it you could not. The 4 things listed below take a company, not a weekend.

  • Open Sunsama

    The plain part of Open Sunsama you could make: tasks, time blocking, calendar and kanban boards. What surrounds it you could not. The 3 things listed below take a company, not a weekend.

  • Pocket Informant

    The plain part of Pocket Informant you could make: calendar, tasks, notes, natural-language input and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.

You could make these yourself

  • Weekrise$48 a year

What each costs a year on its cheapest paid plan, which is what making your own would save. A judgement from each listing and our own testing.

Part 06 · Every tool

Every tool

All of them, best graded first, with what each costs

70

Tools, best graded first

Every daily planner app we grade, with its GPA and what it costs. Each one has a page of its own on toolgpa.com, with its Insider’s Guide.

  1. 1Hero AssistantFree plan · from $0.993.4
  2. 2LiveItFree plan · from $19.99/yr3.4
  3. 3Open SunsamaFree plan3.2
  4. 4Pocket InformantFree plan · from $3.99/mo3.2
  5. 5Power PlannerFree plan · from $4.99 one-time3.2
  6. 6School AssistantFree3.2
  7. 7Artful AgendaFree trial · from $39.99/yr3.0
  8. 8BriteFree plan · from $3.29/mo3.0
  9. 9LifestackFree trial · from $50/yr3.0
  10. 10StructuredFree plan · from $2.99/mo3.0
  11. 11Will Be DoneFree3.0
  12. 1224meFree plan · from $7.99/mo2.8
  13. 13BlocosFree plan · from $5.99/mo2.8
  14. 14EPIM (EssentialPIM)Free plan · from ₹4,814.95/yr2.8
  15. 15FinalistFree trial · from $4.99/mo2.8
  16. 16PlanmoreFree plan · from $2.99/mo2.8
  17. 17PolyPlanFree plan · from $34.99/yr2.8
  18. 18RoutineFree plan · from $5/mo2.8
  19. 19TweekFree plan · from $4.17/mo2.8
  20. 20WeekloFree plan · from $1.99/mo2.8
  21. 21WeekToDoFree2.8
  22. 22YoodooFree plan · from $3.33/mo2.8
  23. 23DoobiesFree2.6
  24. 24FlowSavvyFree plan · from $10/mo2.6
  25. 25MyStudyLifeFree plan · from $6.99/mo2.6
  26. 26Opus OneFree plan · from $4.992.6
  27. 27Planzer.ioFree plan · from $8/mo2.6
  28. 28SectographFree plan · from $3.99 one-time2.6
  29. 29ShovelFree trial · from $39/yr2.6
  30. 30SunsamaFree trial · from $17/mo2.6
  31. 31SuperPlannerFree plan · from $4.992.6
  32. 32TaskitoFree plan · from $3.49/mo2.6
  33. 33ThrudayFree plan · from $10/mo2.6
  34. 34TimeFinderFree plan · from $4.992.6
  35. 35Trevor AIFree plan · from $5/mo2.6
  36. 36ArcushFree plan · from $3.99/mo2.4
  37. 37BeeDoneFree plan · from $8/mo2.4
  38. 38ChunkFree trial · from $29.99 one-time2.4
  39. 39EbbiFree plan · from $47.99/yr2.4
  40. 40EllieFree plan · from $9.99/mo2.4
  41. 41Moleskine PlannerFree plan · from $3.99/mo2.4
  42. 42MorgenFree trial · from $15/mo2.4
  43. 43MotionFree trial · from $19/mo2.4
  44. 44Pencil PlannerFree plan · from $4.99/mo2.4
  45. 45PlanWizFree plan · from $3.992.4
  46. 46ReassignFree trial · from $10/mo2.4
  47. 47SkedPalFree trial · from $9.95/mo2.4
  48. 48Smart TimetableFree plan · from $0.992.4
  49. 49SparkDayFree plan · from $49.99/yr2.4
  50. 50TiimoFree plan · from $7.002.4
  51. 51TimeBlocksFree plan · from $2.99/mo2.4
  52. 52TimestripeFree plan · from $7/mo2.4
  53. 53WeekriseFree plan · from $4/mo2.4
  54. 54AkiflowFree trial · from $19/mo2.2
  55. 55AmieFree trial · from $20/mo2.2
  56. 56EmeryFree trial · from $99/yr2.2
  57. 57IntendFree trial · from $10/mo2.2
  58. 58ParchmentFrom $4.99 one-time2.2
  59. 59TimeBlocFree plan · from $19.992.2
  60. 60TimeHeroFree trial · from $4.60/mo2.2
  61. 61Week PlanFree plan · from $8.67/mo2.2
  62. 62WeelFree plan · from $7.99/mo2.2
  63. 63AftertoneFree trial · from $16.67/mo2.0
  64. 64DayCaptainFree trial · from $12/mo2.0
  65. 65Koala For WorkFree trial · from £18/mo2.0
  66. 66OwavesFree plan · from $12.99/mo2.0
  67. 67TemporalFree trial · from $23/mo2.0
  68. 68VoisetFree trial · from €8/mo2.0
  69. 69Day FlowFree plan · from $7.991.8
  70. 70TimeTuneFree plan · from $2.991.8

Part 07 · Questions

Quick answers

The questions people ask when choosing, each answered in a line or two

8

Questions, each answered in a line or two

What are the best daily planner apps?

Structured first, Routine second, FlowSavvy third. Structured is for most people.

Which daily planner apps give the most for the money?

Pocket Informant, LiveIt, Blocos, School Assistant and Doobies. Each is the highest-scoring tool at its price or below: Doobies scores 2.7 out of 4 and is free; School Assistant scores 2.7 out of 4 and is free; Blocos scores 3.0 out of 4 and starts at $1.67 a month when paid by the year; LiveIt scores 3.0 out of 4 and starts at $1.67 a month when paid by the year; Pocket Informant scores 3.7 out of 4 and starts at $2.50 a month when paid by the year.

Which are the best free daily planner apps?

Of the 4 daily planner apps here with no paid plan at all, Doobies and School Assistant score highest, at 2.7 out of 4.

Which daily planner apps are best for under $5 a month?

Pocket Informant, with a score of 3.7 out of 4: the highest among the 35 that start at $5 a month or less.

Which daily planner apps cost the most for what they offer?

On this chart, Koala For Work (starts at about $23.80 a month, scores 2.3 out of 4, and 36 tools score higher for less), Owaves (starts at $8.33 a month when paid by the year, scores 2.0 out of 4, and 34 tools score higher for less) and Aftertone (starts at $16.67 a month, scores 2.3 out of 4, and 32 tools score higher for less).

How much do daily planner apps cost?

The middle starting price is $4.17 a month: half of the 53 daily planner apps with a recurring price start below that and half above.

How is the score on this chart worked out?

It is the average of three of the five grades ToolGPA gives every tool: features, ease of use, and platforms and integrations, with an A worth 4 and an F worth 0.

How does ToolGPA grade daily planner apps?

Five grades, A to F, for value, the free plan, features, ease of use and platforms, each with its reason, and a GPA that averages them.

Part 08 · About

About ToolGPA

Who made this guide, what else is on the site, and how to cite it

3,189

Tools graded, in 94 categories

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

  • 3,189

    tools graded

  • 94

    categories

  • 426

    price changes on record

  • 579

    apps priced in 12 countries

What else is on toolgpa.com

Scan for the live page

Prices and grades as they are today

Quoting this guide?

Please name ToolGPA and link to the live page, so readers can check the figures for themselves:

ToolGPA, "Daily Planner Apps: The Insider's Guide", checked Oct 10, 2026. https://toolgpa.com/categories/daily-planners

Know someone choosing between daily planner apps?

Send them this guide: toolgpa.com/categories/daily-planners/guide

ToolGPA elsewhere: youtube.com/@toolgpa

See our other guides

The top three daily planner apps have guides of their own, and so does every category near this one.

ToolGPA

Choosing software? Every tool graded, every price dated.

Compare tools at toolgpa.com ›

Everything in this guide is ToolGPA’s own summary of what each tool’s pages, app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Product names are trademarks of their owners, and no maker made, paid for or approved this guide. Prices and plans change: check each maker’s own site before you buy.