Dubsado vs Sprout Studio (2026): which should you pick?
As of Nov 13, 2026, Dubsado grades higher than Sprout Studio: 2.4 against 2.0 out of 4.0.
Checked Oct 6, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Dubsado grades higher on ease of use and platforms. They get the same grade on value for money, the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Dubsado
Client management, contracts and invoicing for service businesses
Sprout Studio
Client management, galleries and invoicing for photographers
Which one is for you
Pick Dubsado if
- Fits if every job means a proposal, a contract and an invoice, like shoots, weddings and coaching
- Works for studios of up to four people, since both plans include three extra team members
Look elsewhere if
- Skip it if you sell to other companies and need a sales pipeline, which Dubsado says it isn't built for
- Pricey if you want the scheduler, automations, Zapier or QuickBooks and Xero sync, as all need Premier at $525 a year
- Not for you if you want a free plan, because after 21 days it's $335 a year or $35 a month
- Tight if your team grows past 3 extra users, which costs $25 to $60 a month more
- Watch out: Starter allows 1 active lead capture form, and there's no desktop app or API listed
Pick Sprout Studio if
- Fits if you are a photographer who wants CRM and galleries in one web app
- Works for studios that want a month to test before paying
Look elsewhere if
- Tight if you pick Lite: 10 active shoots, 50GB and 3 users
- Pricey if you want unlimited shoots, which needs Pro at $51
- Watch out: unlimited storage, users and brands need Unlimited at $69
- Watch out: the page does not say whether its prices are monthly or yearly billing
How we grade them
| 2.4GPADubsadoFair | 2.0GPASprout StudioFair | |
|---|---|---|
| Value for money | CStarter is $335 a year, or $35 monthly, for the whole account with three extra team members included, which is middling against HoneyBook and the others it lists as rivals. The parts people actually come for, the scheduler and the Flows automations, wait for Premier at $525 a year. | C$19 a month for Lite, between the category's cheaper quarter at $15 and its middle at $29. The page does not say if that is monthly or annual billing, and the useful limits are on $36 to $69 plans. |
| Free plan and trial | CNo free plan. You do get a 21-day trial with full access to Premier and no card, which is longer than most here. After that it's $335 a year or $35 a month. | C30-day free trial of any plan, no card required. There is no free plan after it. |
| Features | CProposals that carry the contract and the invoice, e-signatures, payment plans with autopay, lead capture forms, branded client portals, a scheduler and multi-step Flows. It covers the client-management job, and that is a smaller job than a CRM's: Dubsado says itself it isn't for sales pipelines. | CContacts, contracts, invoices and payments, galleries, album proofs, email automation and scheduling. Lite and Basic cap active shoots at 10 and 20. |
| Ease of use | B4.83 from about 570 App Store ratings, too few ratings for an A. Both plans come with form and email templates, so you aren't writing every contract from a blank page. | CNo store rating on record. A web app where you build your workflows, forms and galleries. |
| Platforms and integrations | BWeb, iPhone and Android, with no desktop app. Payments run through Stripe, PayPal or Square and it works with Gmail and Google Calendar. QuickBooks Online, Xero and Zapier are there too, but only on Premier, and no API is listed. | CWeb only, with Freedom Print Lab as the one integration listed. No phone app is listed. |
| Best for | creative freelancers who book and bill clients | client management and galleries for photographers |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Dubsado and Sprout Studio. How we grade
Price against what you get
Dubsado starts at $27.92 a month when paid by the year and scores 2.7 out of 4 on features, ease of use and platforms. Sprout Studio starts at $19 a month and scores 2.0.
Dubsado scores higher, and starts $8.92 a month higher: the question is whether the extra is worth that to you. Of the other CRM tools on the chart, 6 score higher than Dubsado for less, and 26 score higher than Sprout Studio for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Dubsado also covers templates, booking links, time tracking and reports.
- Sprout Studio also covers file sharing, email campaigns and appointment booking.
At a glance
| Dubsado | Sprout Studio | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $335 / year for Starter ($35 billed monthly) | $19 per month (Lite; billing period not stated) |
| Free plan | None | None |
| Free trial | 21-day free trial with full access to the Premier plan, no credit card required | 30-day free trial of any plan, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Dubsado | Sprout Studio Inc. |
| Price read from | dubsado.com | getsproutstudio.com |
| Checked | Oct 6, 2026 | Nov 13, 2026 |
Worth knowing
Dubsado
- There is no free plan: after the 21-day trial, Starter costs $335 a year or $35 a month.
- Scheduling, Flows automation, public proposals, Zapier and the QuickBooks and Xero integrations are only on Premier.
- The vendor describes it as client management for service businesses, not a CRM for B2B sales pipelines or prospecting.
- Teams with more than 3 additional users pay $25 to $60 a month extra, depending on size.
Sprout Studio
- Active shoots and galleries are capped at 10 on Lite and 20 on Basic, and storage ranges from 50GB to unlimited by plan.
- Lite, Basic and Pro include 3 users and 2 brands; unlimited users and brands need the Unlimited plan.
- The page lists USD and CAD prices side by side and does not say whether the monthly figure is for monthly or annual billing.
- Built for photographers rather than as a general-purpose CRM.
Key features
Dubsado
- Proposal, contract and invoice in one
- A single proposal can carry the contract and the invoice, so a client picks a package, signs with a legally binding e-signature and pays from one link.
- Invoicing and payment plans
- Invoices support packages, discounts, payment plans, recurring billing and autopay, with automatic reminders. Payments run through Dubsado Payments (powered by Stripe), PayPal or Square.
- Flows automation
- Multi-step workflows start on events such as a submitted form, signed contract, payment or booked appointment, then send emails, forms and invoices. Premier plan only.
- Scheduler
- Scheduling templates offer bookable times from custom availability windows, with two-way calendar sync and reminder emails. The scheduler is part of the Premier plan.
- Lead capture forms and client portals
- Embeddable lead capture forms bring in new inquiries, and each client gets a branded, password-protected portal. Starter allows 1 active lead capture form.
- Multiple brands and team members
- One account can run several businesses with separate branding at $10 a month per extra brand. Three additional users are free; larger teams pay from $25 a month.
Sprout Studio
- Photography CRM
- Keeps client records, bookings and shoots together, with hundreds of customizable templates for emails, contracts and questionnaires.
- Contracts, invoices and payments
- Sends contracts and invoices and collects payment, with the vendor stating it takes no commission.
- Online galleries
- Proofs, sells and delivers photos to clients from client galleries; photo storage depends on the plan.
- Album design proofs
- Clients can give feedback on album designs in a proofing tool.
- Email marketing and automation
- Designs email campaigns and automates follow-up with built-in workflows.
- Scheduling and questionnaires
- Clients book time without back-and-forth, and questionnaires collect information before a shoot.
Plans
Dubsado
Starter$335
per year ($35 billed monthly)
Unlimited projects and clients, invoicing and payment plans, form and email templates, client portals, 1 active lead capture form and 3 extra users.
Premier$525
per year ($55 billed monthly)
Adds the scheduler, automated workflows (Flows), public proposals, unlimited lead capture forms, QuickBooks and Xero sync and Zapier.
Sprout Studio
Lite$19
per month, billing basis not shown
10 active shoots and galleries, 50GB photo storage, 3 users and 2 brands.
Basic$36
per month, billing basis not shown
20 active shoots and galleries, 100GB photo storage, 3 users and 2 brands.
Pro$51
per month, billing basis not shown
Unlimited active shoots and galleries, 200GB photo storage, 3 users and 2 brands.
Unlimited$69
per month, billing basis not shown
Unlimited active shoots and galleries, unlimited photo storage, unlimited users and brands.
Ways to pay less
Dubsado
- Annual discount
About 2 months free with annual billing
The pricing page says annual billing gives 2 months' worth of savings: Starter is $335 a year against $35 a month, and Premier is $525 a year against $55 a month.
Sprout Studio
No public discounts listed.
Common questions
Which is cheaper, Dubsado or Sprout Studio?
As of Nov 13, 2026, Sprout Studio is cheaper to start with: $19 a month, against $27.92 a month when paid by the year for Dubsado. Dubsado starts at $335 / year for Starter ($35 billed monthly), and Sprout Studio starts at $19 per month (Lite; billing period not stated).
Which has a free plan, Dubsado or Sprout Studio?
As of Nov 13, 2026, neither Dubsado nor Sprout Studio has a free plan. Both have a free trial.
Which platforms do Dubsado and Sprout Studio run on?
As of Nov 13, 2026, only Dubsado lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.