Podio vs Wimi (2026): which should you pick?
As of Nov 12, 2026, Podio grades higher than Wimi: 2.2 against 2.0 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Podio grades higher on the free plan and ease of use. Wimi grades higher on value for money. They get the same grade on features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Podio
Customizable work management built from no-code apps
Wimi
French collaboration suite with projects, drive, chat and video
Which one is for you
Pick Podio if
- Fits if you want to build your own CRM or project tracker without writing code
- Works for agencies and firms that bring clients into shared workspaces
Look elsewhere if
- Skip it if you plan with Gantt charts or track time, as neither is built in
- Tight if you're staying free, since 100 items across the whole organization goes fast
- Pricey if you need advanced automation, which is Premium at $19.20 a user a month billed annually
- Watch out: extra API and automation capacity are add-ons from $23 and $39 a month, and listed prices exclude taxes
- Not for you if you want a desktop app, as it's web, iPhone and Android only
Pick Wimi if
- Fits if you want chat, files and tasks in one place hosted in France
- Works for public bodies that need the SecNumCloud option
Look elsewhere if
- Watch out: tasks and Gantt start on Projects at €12, not on the €3 or €9 plans
- Tight if you grow: Drive and Projects stop at 100 internal users
- Watch out: prices are in euros and the page toggles between monthly and annual figures
- Skip it if you want a free plan, as the trial length is not stated
- Pricey if you need the sensitive-data offers, which start at 50 users and are sold by sales
How we grade them
| 2.2GPAPodioFair | 2.0GPAWimiFair | |
|---|---|---|
| Value for money | DPlus is $11.20 a user a month billed annually, $14 monthly, past the dear end of this category before you've automated anything. Advanced automation means Premium at $19.20, and extra API or automation capacity is a further add-on from $23 a month. | CProjects is €12 a user a month billed monthly, around the $12.50 where the dearer quarter starts. The page's toggle shows lower annual figures. |
| Free plan and trial | CFree covers up to 5 users with unlimited apps and workspaces, tasks and webforms, but it's capped at 100 items across the entire organization. Automated workflows need a paid plan too. It's a look round, not a home. | DA free trial is offered, but the pricing page does not say how long it lasts or whether a card is needed. No free plan. |
| Features | CA no-code builder for your own apps, with table, kanban and calendar views, when/then workflows, chat, webforms and free client access. The gaps are the listing's own: no Gantt chart and no time tracking built in, with Podio pointing at community-built extensions instead. | CWorkspaces, tasks, Gantt, a drive, chat, video and calendar. Tasks only start on Projects, and Community and Drive have none. |
| Ease of use | B4.6 on the App Store from 3,690 ratings. It's drag and drop with pre-built templates, but you are still designing your own apps and fields before anyone can use them. | CNo store rating on record. A suite with several parts to set up and tiers to pick between. |
| Platforms and integrations | BWeb, iPhone and Android, with no desktop app. It connects to ShareFile, Dropbox, Google Drive, GoToMeeting, Excel and Gmail, and the API allows 1,000 calls an hour before you buy more. | BWeb, Windows, Mac, iOS and Android, with Outlook and OnlyOffice links. No API is named. |
| Best for | building your own work apps without code | a European suite of projects, files and chat |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Podio and Wimi. How we grade
Price against what you get
Podio starts at $11.20 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Wimi starts at about $3.35 a month for each person and scores 2.3.
Podio scores higher, and starts $7.85 a month higher: the question is whether the extra is worth that to you. Of the other project management tools on the chart, 24 score higher than Podio for less, and 3 score higher than Wimi for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Wimi is end-to-end encrypted, according to its own site.
- Podio also covers kanban boards, workflow automation, no-code and forms.
- Wimi also covers calendar, Gantt & timelines, team chat, video calls and file sharing.
At a glance
| Podio | Wimi | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $11.20 per user / month, billed annually | €3 per user / month (Community), €12 per user / month for Projects |
| Free plan | Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization. | None |
| Free trial | 30-day free trial of Premium for eligible Free plan organizations | Free trial offered; the pricing page does not state its length. |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Progress Software Corporation | Wimi |
| Price read from | progress.com | wimi-teamwork.com |
| Checked | Oct 5, 2026 | Nov 12, 2026 |
Worth knowing
Podio
- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.
Wimi
- Prices are in euros; the Monthly/Annual toggle on the page shows lower per-user figures.
- Task and project features start at the Projects plan; Community and Drive do not include them.
- Drive and Projects are limited to 100 internal users.
- SecNumCloud and Restricted Distribution offers start at 50 internal users and are sold through sales.
Key features
Podio
- Custom apps and workspaces
- A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- Table, kanban and calendar views
- Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- Workflow automation
- Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- Tasks and collaboration
- Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- Client access
- Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- Webforms and API
- Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.
Wimi
- Workspaces
- A dedicated space per department or project that groups documents, tasks and conversations, with access controls.
- Tasks and Gantt
- Assign tasks, set priorities and follow deadlines on a Gantt chart.
- Drive with co-editing
- File storage with real-time co-editing and desktop synchronization.
- Chat and video
- Private messages, project channels and video calls with screen sharing.
- Inbox and calendar
- Emails can become tasks, and team calendars sync with Outlook.
- Sovereign hosting
- Hosted in France; the vendor lists SecNumCloud, ISO 27001:2022, HDS and NIS2 compliance.
Plans
Podio
Free$0
Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.
Plus$11.20
per user / month, billed annually ($14 billed monthly)
Unlimited items and client users, user management, a light user role, read-only access and simple workflows.
Premium$19.20
per user / month, billed annually ($24 billed monthly)
Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.
Wimi
Community€3
per user / month, billed monthly
Social network for thematic communities with publications, comments and surveys. No tasks or drive.
Drive€9
per user / month, billed monthly
Document sharing and online co-editing in workspaces, up to 100 internal users and 250 GB of storage.
Projects€12
per user / month, billed monthly
Everything in Drive plus chat, video, tasks and calendar, up to 100 internal users and 150 GB of storage.
Suite€15
per user / month, billed monthly
Everything in Projects plus the full suite with diary, and 1 TB of storage.
Sensitive organizations, public sectorCustom
SecNumCloud and Restricted Distribution offers from 50 internal users, quoted through sales.
Ways to pay less
Podio
- Annual discount
20% less on annual billing
Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.
Wimi
- Annual discount
Free months on 1 or 2-year commitments
The pricing FAQ gives 1 month free for a one-year commitment and 3 months free for a two-year commitment.
Common questions
Which is cheaper, Podio or Wimi?
As of Nov 12, 2026, Wimi is cheaper to start with: about $3.35 a month for each person, against $11.20 a month for each person for Podio. Podio starts at $11.20 per user / month, billed annually, and Wimi starts at €3 per user / month (Community), €12 per user / month for Projects.
Which has a free plan, Podio or Wimi?
As of Nov 12, 2026, only Podio has a free plan. Wimi does not, though it has a free trial.
Which platforms do Podio and Wimi run on?
As of Nov 12, 2026, only Wimi lists macOS and Windows apps. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.