OpenProject vs Planio

OpenProject

• Organizations that want to self-host an open-source project tool
• Teams combining Gantt-based planning with Scrum or Kanban
• Organizations that need their project data hosted in the EU
• Construction teams working with BIM models, through the paid BIM add-on

Planio

• Software teams that want issues, repositories and a wiki in one hosted service
• Organizations already using Redmine that prefer not to host it themselves
• Teams that answer customer email from the same tool as their issues

OpenProject

• The free Community edition is self-hosted only. The hosted cloud starts at the paid Basic plan with a 5-user minimum.
• Professional requires at least 25 users and Premium at least 100. On-premises Enterprise plans start at 25 users and a one-year term.
• Single sign-on needs Professional or higher, and SCIM provisioning is limited to the Corporate plan.
• The iOS and Android apps are in beta and described by the vendor as companions to the web application.

Planio

• Plans cap both active projects and active users: Silver stops at 3 projects and 5 users, and Platinum at 40 projects and 45 users.
• Planio Storage is a paid add-on below Platinum, and Help Desk is a paid add-on on Silver and Gold.
• The free Bronze plan is limited to 1 project, 2 users and 1 GB, and moving up from it does not include the 30-day trial.
• A custom domain is included only in Enterprise; the FAQ lists it as a paid extra at 15 euros a month on other plans.

OpenProject

Work packages and Gantt charts

Work is broken into work packages such as tasks, features, phases and milestones, then scheduled on Gantt charts with relations and automatic or manual scheduling.

Agile boards and Scrum

Kanban, team, version and subproject boards, a product backlog, sprint boards, story points and burndown charts are all part of the free Community edition.

Time tracking, costs and budgets

Time is logged on work packages, unit and labor costs are tracked against budgets, and reports break down spent time and costs.

Meetings, wiki and documents

Meeting agendas and minutes link to work packages, and a wiki, forums and collaboratively edited documents hold project information in one place.

Self-hosting or vendor cloud

The Community edition installs on your own Linux servers from DEB or RPM packages, Docker, Kubernetes or Helm charts. Enterprise cloud is hosted by OpenProject in the EU.

Tiered Enterprise add-ons

Paid plans unlock extra features by tier: the team planner on Basic, single sign-on on Professional, and portfolio and resource management on Premium.

Planio

Issue tracking and workflows

Issues carry configurable fields such as status, priority, assignee and dates, and role-based workflows define which steps each participant may take.

Agile boards, roadmaps and Gantt

Plan sprints on a Kanban-style agile board, or assign issues to milestones and follow them on a roadmap and an automatically generated Gantt chart.

Git and Subversion hosting

The pricing page lists an unlimited number of Git and Subversion repositories for its plans, and GitHub repositories can be mirrored into Planio.

Wiki and discussions

Each project can have its own wiki and forum for recording decisions, and chat messages, updates and comments are kept with the work they refer to.

Help Desk

Emails from customers become issues, with auto-replies, reply templates and a tracking page customers can open without logging in. It is an add-on on Silver and Gold.

Time tracking and mobile apps

Start a timer on an issue and log the time with a comment and activity. Free iOS and Android apps list, filter, create and edit issues.

OpenProject

• CommunityFree

  Self-hosted open-source edition with no user minimum: Gantt charts, agile boards, Scrum backlogs, time tracking, wiki and meetings, with community support.

• Basic$7.25

  per user / month, billed yearly ($8.50 monthly, cloud only)

  From 5 users in the cloud or 25 on-premises. Adds the Basic Enterprise add-ons, such as the team planner, baseline comparisons and a custom theme, plus email support.

• Professional$13.50

  per user / month, billed yearly

  Minimum 25 users. Adds single sign-on, OneDrive and SharePoint integration, sharing work packages with external users, the MCP server and phone support.

• Premium$19.50

  per user / month, billed yearly

  Minimum 100 users. Adds portfolio management, resource management, LDAP user and group sync, and remote-hands support.

• CorporateCustom

  Priced on request and recommended from 250 users. Adds SCIM provisioning, XWiki and openDesk integrations, and a dedicated support engineer.

Planio

• Bronze$0

  1 project, 2 users, 10 customers and 1 GB of storage.

• Silver$25

  per month flat, billed monthly

  3 active projects, 5 active users and 5 GB, with team chat. Planio Storage and Help Desk are add-ons at $7 a month each.

• Gold$59

  per month flat, billed monthly

  7 active projects, 10 active users and 20 GB, with team chat. Planio Storage and Help Desk are add-ons at $15 a month each.

• Diamond$125

  per month flat, billed monthly

  15 active projects, 20 active users and 40 GB, with Help Desk and team chat included. Planio Storage is a $20 a month add-on.

• Platinum$249

  per month flat, billed monthly

  40 active projects, 45 active users and 80 GB, with Planio Storage, Help Desk and team chat included.

• EnterpriseFrom $449

  per month; extra charges may apply

  100 or more projects and users and 100 GB or more, on a separately managed instance with custom branding, a custom domain and Redmine plugins on request.

OpenProject

• Annual discount

  Yearly billing is $1.25 per user cheaper

  Cloud Basic can be billed monthly for an extra $1.25 per user / month, so a one-year subscription costs $7.25 instead of $8.50 per user / month.

• Other savings

  Free months on multi-year subscriptions

  The pricing calculator lists 5 months free on a 2-year subscription, 8 on 3 years, 11 on 4 years and 15 on 5 years.

• Education

  Special rates for educational institutions

  OpenProject states that it offers discounted rates for educational institutions. No percentage is published; eligibility is checked by its sales team.

• Nonprofit

  Special rates for NGOs

  The same pricing page offers discounted rates for NGOs on request, again without a published percentage.

Planio

• Other savings

  Free account for open source projects

  Planio's FAQ offers a complimentary account to open source projects that set their projects to public, arranged by emailing the company with details of the project.