SmartSuite vs Yoroflow (2026): which should you pick?

Pick SmartSuite if

• Fits if you want Airtable-style tables with Gantt charts and automations built in
• Works for teams where lots of people only view or fill in forms, since they aren't billed

Look elsewhere if

• Skip it if you're on your own, as Team bills at least 3 seats
• Not for you if you want a free plan, because the account shuts when the trial ends
• Pricey if you need two-factor sign-in, which starts on Professional at $32 a seat with at least 5 seats
• Tight if your tracker grows on Team, which caps each Solution at 5,000 records and blocks new ones at the limit
• Watch out: SSO, SCIM, audit logs and HIPAA support are Enterprise only, priced by quote, and there's no desktop app

Pick Yoroflow if

• Fits if you want to build workflows and small apps without code
• Works for teams that also want a CRM and help desk from one vendor

Look elsewhere if

• Skip it if you want a free plan, as none is listed
• Watch out: the pricing page showed rupee prices, and products are split into separate plans
• Tight if you run a lot of work through Standard, which lists 1,000 tasks and 5 GB of storage
• Not for you if you want a known trial length, as it is not stated

SmartSuite

• There is no free plan; Team needs at least 3 billable users and Professional at least 5.
• Team is capped at 5,000 records per Solution; at the limit you cannot add records until you upgrade.
• Two-factor authentication starts on Professional, and SSO, SCIM, audit logs and HIPAA support are Enterprise only.
• When the trial ends without a plan, the account is disabled, though its data is kept.

Yoroflow

• The pricing page shows rupee prices when loaded from India; the page's own code lists US dollar figures, but they were not displayed, so the rupee prices are recorded as shown.
• No free plan is listed, and the free trial length is not stated.
• Pricing is split by product (Digital Workplace, YoroCRM, YoroDesk, YoroConnect); a separate Business plan from ₹1,499 covers contacts and emails.
• The comparison table lists Standard with 3 custom apps, 1,000 tasks and 5 GB of cloud storage.

SmartSuite

Solutions and linked tables

Model work as tables of records with more than 40 field types and links between tables, grouped into Solutions that can start from 200+ templates.

Grid, kanban, Gantt and other views

Show the same records as a grid, kanban board, calendar, timeline, Gantt chart or map, and build dashboards from widgets.

Automations

Triggers, conditions and multi-step actions run routine work; plans allow 25,000, 100,000 or 500,000 automation runs and API calls a month.

AI copilot and agents

The Workflow Builder Copilot creates tables, fields and views from a written prompt, and AI agents can make choices and generate content inside workflows.

Forms and collaboration

Branded forms collect records from people who are not billed, and comments with @mentions, record following and notifications keep discussion on the record.

Permissions and history

Account, Solution and record permissions on every plan, field and view permissions from Professional, and change history kept 1, 2 or 3 years by plan.

Yoroflow

Project views

Projects are planned with Kanban boards, Gantt charts and list views, with task assignment, deadlines, chat and file sharing.

Sprints, portfolios and budgets

The plan comparison lists sprint, portfolio, release and milestone management, plus budget tracking and real-time tracking.

Workflow builder

A drag-and-drop builder automates tasks, approvals and notifications and connects to CRM, ERP, storage and APIs.

AI agents and workflows

AI agents handle approvals and reminders, and AI features include form generation, OCR and document processing.

App builder

Business apps can be built with a no-code drag-and-drop interface from templates and integrations.

Dashboards and reports

Pre-built KPI widgets, custom and shared dashboards and scheduled reports, with role-based access.

SmartSuite

• Team$15

  per seat / month, billed annually ($20 billed monthly)

  Minimum 3 billable users. 5,000 records per Solution, 50 GB of storage, 25,000 automation runs and API calls a month, 1 year of history.

• Professional$32

  per seat / month, billed annually ($36 billed monthly)

  Minimum 5 billable users. 100,000 records per Solution, 100 GB, 100,000 runs a month, folders, Gmail and Outlook, advanced permissions.

• EnterpriseCustom

  400,000 records per Solution, 500 GB and 500,000 runs a month, with SSO, SCIM, audit logs, DLP, EU data residency and a HIPAA BAA.

• SignatureCustom

  Priced per solution rather than per user, for organizations rolling a solution such as GRC or ITSM out to hundreds or thousands of people.

Yoroflow

• Standard₹2,399

  per user / month, billed annually

  Pay only for the users you need, with workflow and project tools, AI features, reporting, automation and 24x7 support.

• Pro₹12,367

  per month, flat, billed annually

  Unlimited users with usage-based limits on a 50% to 100% slider, plus portfolio and release management and white-labeling.

• EnterpriseCustom

  Everything in Pro plus dedicated support, localized hosting, on-premise and private cloud options.

SmartSuite

• Annual discount

  Lower per-seat rates on annual billing

  Billed annually, Team is $15 per seat a month instead of $20 and Professional is $32 instead of $36.

Yoroflow

No public discounts listed.