Instagantt vs Tom's Planner

Instagantt

• Asana users who want Gantt charts with two-way sync
• Solo project managers who need dependencies, baselines and a critical path
• Small teams, since the Teams plan covers 3 collaborators for one price

Tom's Planner

• People who have outgrown spreadsheets but do not want full project software
• A project manager sharing charts with team members on free accounts
• Quick Gantt charts for proposals and client updates

Instagantt

• The free plan exists only in the Instagantt for Asana version and stops at 3 projects. The standalone version has a 7-day trial instead.
• The AI Assistant and time off are marked standalone only, so they are not part of the Asana-connected version.
• The plan comparison lists two dependency types: finish-to-start and start-to-start.
• After a downgrade, projects are kept but access is paused until you upgrade again, except for the free Asana version.

Tom's Planner

• The free Personal account is limited to 1 schedule of 200 rows and cannot print, export or invite collaborators.
• Embedding charts, saving schedules locally and JSON export are limited to the Unlimited plan.
• Paid plans are billed quarterly or yearly; the pricing page shows no month-to-month option.
• It runs in the browser, and the vendor's site lists no desktop or mobile apps.

Instagantt

Drag-and-drop Gantt scheduling

Tasks, subtasks and sections are placed on a timeline by dragging. Linked tasks reschedule automatically when a predecessor moves, and the critical path is highlighted.

Two-way Asana sync

The Instagantt for Asana version pulls in Asana tasks, subtasks, assignees, dates and custom fields as a Gantt chart, and changes in either tool sync to the other.

AI Assistant

A project described in plain English is turned into a Gantt chart with tasks, dependencies, milestones and duration estimates. It is available in the standalone version on paid plans.

Table, board and workload views

Besides the Gantt chart, projects can be shown as a table, a Kanban board that stays in sync with the timeline, and a workload view of each person's assignments.

Milestones and baselines

Milestones mark key deliverables on the timeline, and a saved baseline can be compared with the current schedule to see where tasks have shifted.

Public snapshots and exports

A public snapshot is a read-only URL that anyone can open without an account. Paid plans add PDF and image export; CSV export is on every plan.

Tom's Planner

Drag-and-drop time blocks

Add color-coded time blocks to a chart with the mouse, then stretch, shrink or move them as plans change. Several blocks can sit on the same row.

Dependencies

Link an activity to the one it depends on so that a large schedule stays up to date when dates move.

Progress tracking

Show status with percentages, traffic lights, icons or colored time blocks, whichever suits the project.

Zoomable timeline

Switch the schedule view between yearly, monthly, weekly and daily scales, down to 5-minute intervals.

AI Assist and templates

AI Assist drafts a Gantt chart from a project description, which is shared with OpenAI for processing. There are also more than 200 chart templates.

Import, export and sharing

Imports schedules from Excel, MS Project, Outlook and Google Calendar. Paid accounts can print and export, and Unlimited accounts can embed charts that update live.

Instagantt

• Free$0

  Instagantt for Asana only: 1 user and up to 3 Asana projects with Gantt charts, dependencies, milestones, public snapshot links and email support.

• Individual$10

  per month, billed yearly as $120 ($12 billed monthly)

  1 user with unlimited projects, all chart views, critical path, baselines, custom fields, PDF and image export, and the AI Assistant in the standalone version.

• Teams$20

  per month for 3 users, billed yearly as $240 ($24 monthly)

  3 collaborators included, then $8 a month each. Adds team workload management, resource allocation, team availability, portfolio view and a multi-project dashboard.

Tom's Planner

• Personal$0

  1 schedule with up to 200 rows or activities. Can collaborate on schedules shared by others, but cannot invite people, print or export.

• Professional$9.95

  per account / month, billed yearly at $119 ($39 billed quarterly)

  20 schedules, unlimited invited collaborators, printing, a custom logo, and export to MS Project, Excel, CSV, PDF and image files.

• Unlimited$19.95

  per account / month, billed yearly at $239 ($79 billed quarterly)

  Unlimited schedules, plus embedded charts, saving schedules locally, JSON export and printing for every invited collaborator.

Instagantt

• Annual discount

  Save 17% with yearly billing

  Instagantt states that annual billing saves 17%. Individual is $120 a year instead of $12 a month ($144), and Teams is $240 a year instead of $24 a month ($288).

Tom's Planner

• Annual discount

  Save 25% with an annual subscription

  Professional is $119 a year against $39 a quarter ($156 over a year), and Unlimited is $239 a year against $79 a quarter ($316). The vendor rounds the saving to 25%.

• Other savings

  Corporate account discount from 5 subscriptions

  The pricing FAQ gives 25% off either plan with 5 to 9 subscriptions, 35% with 10 to 19 and 50% with 20 or more, on top of the annual saving. Arranged by email.