Instagantt vs Smartsheet

Instagantt

• Asana users who want Gantt charts with two-way sync
• Solo project managers who need dependencies, baselines and a critical path
• Small teams, since the Teams plan covers 3 collaborators for one price

Smartsheet

• Teams that are comfortable working in spreadsheets
• Project offices that need Gantt charts, reports and dashboards
• Enterprises standardizing portfolio reporting across many projects

Instagantt

• The free plan exists only in the Instagantt for Asana version and stops at 3 projects. The standalone version has a 7-day trial instead.
• The AI Assistant and time off are marked standalone only, so they are not part of the Asana-connected version.
• The plan comparison lists two dependency types: finish-to-start and start-to-start.
• After a downgrade, projects are kept but access is paused until you upgrade again, except for the free Asana version.

Smartsheet

• There is no free plan; a paid plan is needed once the 30-day trial ends.
• Pro is limited to 10 Members and is only available to new customers; Business requires at least 3 Members.
• Pro is capped at 250 automations a month and 20 GB of storage.
• The API is offered from the Business plan, and SAML single sign-on needs Enterprise.

Instagantt

Drag-and-drop Gantt scheduling

Tasks, subtasks and sections are placed on a timeline by dragging. Linked tasks reschedule automatically when a predecessor moves, and the critical path is highlighted.

Two-way Asana sync

The Instagantt for Asana version pulls in Asana tasks, subtasks, assignees, dates and custom fields as a Gantt chart, and changes in either tool sync to the other.

AI Assistant

A project described in plain English is turned into a Gantt chart with tasks, dependencies, milestones and duration estimates. It is available in the standalone version on paid plans.

Table, board and workload views

Besides the Gantt chart, projects can be shown as a table, a Kanban board that stays in sync with the timeline, and a workload view of each person's assignments.

Milestones and baselines

Milestones mark key deliverables on the timeline, and a saved baseline can be compared with the current schedule to see where tasks have shifted.

Public snapshots and exports

A public snapshot is a read-only URL that anyone can open without an account. Paid plans add PDF and image export; CSV export is on every plan.

Smartsheet

Sheets with multiple views

Work is stored in spreadsheet-like sheets that can be switched between grid, Gantt, card and calendar views. Timeline view starts on the Business plan.

Reports and dashboards

Reports pull together and filter rows from sheets, and dashboards summarize the results for stakeholders.

Forms

Forms gather structured input such as requests, field reports and feedback. Forms are unlimited on the Pro plan and above.

Automated workflows

Workflows can be built from templates or from scratch for tasks such as reminders. Pro allows 250 automations a month; Business and above are unlimited.

Resource management

Shows who is assigned to what, so managers can even out workloads and plan for upcoming demand. Workload tracking is listed from the Business plan.

AI tools

Smart Assist and Smart Columns help with formulas and data analysis, and Business adds connections to external AI tools through MCP.

Instagantt

• Free$0

  Instagantt for Asana only: 1 user and up to 3 Asana projects with Gantt charts, dependencies, milestones, public snapshot links and email support.

• Individual$10

  per month, billed yearly as $120 ($12 billed monthly)

  1 user with unlimited projects, all chart views, critical path, baselines, custom fields, PDF and image export, and the AI Assistant in the standalone version.

• Teams$20

  per month for 3 users, billed yearly as $240 ($24 monthly)

  3 collaborators included, then $8 a month each. Adds team workload management, resource allocation, team availability, portfolio view and a multi-project dashboard.

Smartsheet

• Pro$9

  per Member / month, billed yearly ($12 billed monthly)

  1 to 10 Members with unlimited free Contributors. Gantt, table, board and calendar views, 250 automations a month and 20 GB of storage.

• Business$19

  per Member / month, billed yearly ($24 billed monthly)

  3 or more Members. Adds timeline view, workload tracking, unlimited automations, proofing, admin controls and 1 TB of storage.

• EnterpriseCustom

  10 or more Members. Adds SAML single sign-on, portfolios, scenario planning, directory integrations and unlimited attachment storage.

• Advanced Work ManagementCustom

  Everything in Enterprise, plus Control Center, Dynamic View, Data Shuttle, DataMesh, connectors and premium support.

Instagantt

• Annual discount

  Save 17% with yearly billing

  Instagantt states that annual billing saves 17%. Individual is $120 a year instead of $12 a month ($144), and Teams is $240 a year instead of $24 a month ($288).

Smartsheet

• Annual discount

  Lower per-Member price with yearly billing

  Pro is $9 per Member / month billed yearly against $12 monthly (25% less), and Business is $19 against $24 (about 21% less).