ProjectSight vs Smartsheet (2026): which should you pick?
As of Nov 13, 2026, Smartsheet grades higher than ProjectSight: 3.0 against 2.2 out of 4.0.
Checked Oct 9, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Smartsheet grades higher on features, ease of use and platforms. They get the same grade on value for money and the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
ProjectSight
Construction project management from Trimble
Smartsheet
Spreadsheet-style project and work management for teams
Which one is for you
Pick ProjectSight if
- Fits if you run up to 3 small construction jobs and need RFIs and punch lists
- Works for contractors whose accounting runs on Vista or Spectrum
Look elsewhere if
- Skip it if you have more than 3 projects and will not pay, as the free plan stops there
- Pricey if you add people, at $29 a user a month on Go
- Not for you if you need budgets, change orders or BIM, which sit on Enterprise
- Watch out: Enterprise is described for 30 or more users and is quoted individually, and the $29 price is the US and Canada one
Pick Smartsheet if
- Fits if your team works in spreadsheets and wants project views on top of them
- Works for companies that need Gantt charts, reports and dashboards across many projects
Look elsewhere if
- Not for you if you want to stay free, as there's only a 30-day trial
- Tight if you automate a lot on Pro, which stops at 250 automations a month, 20 GB and 10 Members, and is sold to new customers only
- Pricey if you need timeline view, workload tracking or the API, since those start at Business, $19 a Member with 3 minimum
- Pricey if you need single sign-on or portfolios, which are Enterprise only, from 10 Members and priced by quote
How we grade them
| 2.2GPAProjectSightFair | 3.0GPASmartsheetVery good | |
|---|---|---|
| Value for money | CGo is $29 a user a month, well above the $15.95 where the dearer quarter of project tools starts, though a free plan exists. Construction tools are a narrower, dearer kind of product. | CPro is $9 a Member a month billed yearly, between the $8 middle and the $10 dear end for project tools here, so an ordinary price. Contributors are free and unlimited, which helps. But Pro stops at 10 Members, and timeline view, workload tracking and the API all wait for Business at $19. |
| Free plan and trial | CFree for up to 3 projects and 2 GB of data with unlimited users. Drawings and photos eat 2 GB quickly, so you will hit that cap. | CNo free plan. You get 30 days with no credit card asked for, and then a paid plan is the only way to carry on. |
| Features | CRFIs, submittals, specs, drawings and punch lists are covered. Budget and change order management, BIM collaboration and ERP links need Enterprise and may need an add-on. | BIt covers the whole job: one sheet shown as a grid, a Gantt chart, cards or a calendar, rolling up into reports and dashboards, with forms for intake, automated workflows and Smart Assist for formulas. Airtable, monday and Wrike, its own named rivals, cover the same ground. |
| Ease of use | CNo store rating on record. Projects, specs and drawings have to be set up before it is useful. | A4.85 from about 120,000 App Store ratings, which is the top band. The sheets behave like spreadsheets, so anyone who already lives in one has little new to learn. |
| Platforms and integrations | BWeb, iPhone and Android, with Vista and Spectrum links. No desktop app is listed. | AThe full set: web, Mac, Windows, iPhone and Android, with Microsoft Teams, Slack, Salesforce, Jira, Power BI and Tableau, and an API. The API is Business and up, mind. |
| Best for | construction document control for a few jobs | project plans for spreadsheet people |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ProjectSight and Smartsheet. How we grade
Price against what you get
ProjectSight starts at $29 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Smartsheet starts at $9 a month for each person and scores 3.7.
Smartsheet scores higher and starts $20 a month lower. Of the other project management tools on the chart, 60 score higher than ProjectSight for less, and none scores higher than Smartsheet for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- ProjectSight also covers reports.
- Smartsheet also covers tasks, calendar, kanban boards, Gantt & timelines and workflow automation.
At a glance
| ProjectSight | Smartsheet | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $29 per user / month, billed annually | $9 per Member / month, billed yearly ($12 billed monthly) |
| Free plan | Up to 3 projects, 2 GB of project data, unlimited users, with RFIs, submittals, specs, drawings, punch lists and photos. | None |
| Free trial | None listed | 30-day free trial, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Trimble | Smartsheet Inc. |
| Price read from | trimble.com | smartsheet.com |
| Checked | Nov 13, 2026 | Oct 9, 2026 |
Worth knowing
ProjectSight
- The Free plan is capped at 3 projects and 2 GB of data.
- The $29 Go price is the one the page shows for the US and Canada; other regions have their own selector.
- 360 Capture, BIM collaboration, budget and change order management and ERP integrations need Enterprise and may need an add-on.
- The Enterprise plan is described for 30 or more users and is quoted individually.
Smartsheet
- There is no free plan; a paid plan is needed once the 30-day trial ends.
- Pro is limited to 10 Members and is only available to new customers; Business requires at least 3 Members.
- Pro is capped at 250 automations a month and 20 GB of storage.
- The API is offered from the Business plan, and SAML single sign-on needs Enterprise.
Key features
ProjectSight
- RFIs and submittals
- RFIs, submittals and specifications are tracked in one place and linked to related information.
- Drawings
- Drawings can be uploaded with AI-assisted processing, and RFIs, punch lists and changes can be linked to them.
- Punch lists and photos
- Photos can be attached to daily reports, issues, drawings or RFIs.
- 360 Capture
- 360-degree video walkthroughs can be mapped to drawings and linked to RFIs and issues (Enterprise add-on).
- Mobile app
- A free mobile app for iOS and Android gives field staff access to project information.
- ERP integrations
- Integrations to Vista and Spectrum are listed for Enterprise, with configuration or an add-on needed.
Smartsheet
- Sheets with multiple views
- Work is stored in spreadsheet-like sheets that can be switched between grid, Gantt, card and calendar views. Timeline view starts on the Business plan.
- Reports and dashboards
- Reports pull together and filter rows from sheets, and dashboards summarize the results for stakeholders.
- Forms
- Forms gather structured input such as requests, field reports and feedback. Forms are unlimited on the Pro plan and above.
- Automated workflows
- Workflows can be built from templates or from scratch for tasks such as reminders. Pro allows 250 automations a month; Business and above are unlimited.
- Resource management
- Shows who is assigned to what, so managers can even out workloads and plan for upcoming demand. Workload tracking is listed from the Business plan.
- AI tools
- Smart Assist and Smart Columns help with formulas and data analysis, and Business adds connections to external AI tools through MCP.
Plans
ProjectSight
Free$0
per user / month, billed annually
Up to 3 projects and 2 GB of project data storage, with unlimited users.
Go$29
per user / month, billed annually
Unlimited projects, 15 GB of project data, daily reports, custom fields and security roles, and a North America-based support hotline. Price shown for US and Canada.
EnterpriseCustom
Everything in Go plus unlimited storage, for 30+ users. 360 Capture, BIM, budget and change orders and ERP integrations may need an add-on.
Smartsheet
Pro$9
per Member / month, billed yearly ($12 billed monthly)
1 to 10 Members with unlimited free Contributors. Gantt, table, board and calendar views, 250 automations a month and 20 GB of storage.
Business$19
per Member / month, billed yearly ($24 billed monthly)
3 or more Members. Adds timeline view, workload tracking, unlimited automations, proofing, admin controls and 1 TB of storage.
EnterpriseCustom
10 or more Members. Adds SAML single sign-on, portfolios, scenario planning, directory integrations and unlimited attachment storage.
Advanced Work ManagementCustom
Everything in Enterprise, plus Control Center, Dynamic View, Data Shuttle, DataMesh, connectors and premium support.
Ways to pay less
ProjectSight
No public discounts listed.
Smartsheet
- Annual discount
Lower per-Member price with yearly billing
Pro is $9 per Member / month billed yearly against $12 monthly (25% less), and Business is $19 against $24 (about 21% less).
Common questions
Which is cheaper, ProjectSight or Smartsheet?
As of Nov 13, 2026, Smartsheet is cheaper to start with: $9 a month for each person, against $29 a month for each person for ProjectSight. ProjectSight starts at $29 per user / month, billed annually, and Smartsheet starts at $9 per Member / month, billed yearly ($12 billed monthly).
Which has a free plan, ProjectSight or Smartsheet?
As of Nov 13, 2026, only ProjectSight has a free plan. Smartsheet does not, though it has a free trial.
Which platforms do ProjectSight and Smartsheet run on?
As of Nov 13, 2026, only Smartsheet lists macOS and Windows apps. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.