nTask vs Zoho Projects

nTask

• Small teams that want tasks, meetings and timesheets in one free tool
• Teams looking for low per-user prices on Gantt and Kanban views
• Teams that log issues and project risks next to their tasks

Zoho Projects

• Teams of up to 5 people whose work fits in 3 projects on the free plan
• Businesses already using Zoho CRM, Zoho Invoice or other Zoho apps
• Teams that want Gantt planning and timesheets at a low per-user price

nTask

• The free Basic plan stops at 5 team members and 100MB of storage and has no projects, Gantt charts or Kanban boards.
• Custom fields, risk tracking, custom roles and advanced reporting need Business; SSO is Enterprise only.
• nTask does not offer refunds: a cancelled plan runs to the end of the paid period and then drops to Basic.
• The pricing page lists iOS and Android apps next to the web app; no desktop app is mentioned.

Zoho Projects

• The Free plan is limited to 5 users, 3 projects and 5 GB of storage, and it does not include time tracking.
• Critical path, baselines, custom fields and single sign-on need the Enterprise plan or higher.
• Apps are listed for iOS, iPad and Android only; on a computer Zoho Projects runs in the browser.
• Local taxes such as VAT or GST are charged on top of the listed prices.

nTask

Tasks in list, grid and calendar views

Every plan has unlimited tasks and to-do lists with multiple assignees, comments and time estimates, shown as a list, a grid or a calendar.

Gantt charts and Kanban boards

Premium unlocks projects with a Gantt chart view, Kanban boards, subtasks, task dependencies and milestones.

Meeting management

Meeting management is included on every plan. Calls can be scheduled on Microsoft Teams or Google Meet from nTask Meetings, and a Zoom integration is listed too.

Time tracking and timesheets

Time tracking, time estimates and timesheets are included on every plan, the free one included.

Issue and risk tracking

Issue tracking is available on every plan. Risk tracking, for logging and following project risks, starts on Business.

Budget tracking

From Premium, projects carry budget tracking and a financial summary alongside the schedule.

Zoho Projects

Gantt charts and dependencies

Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.

Timesheets and invoicing

From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.

Issue tracker

Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.

Blueprints and workflow automation

Task blueprints and workflow rules automate routine steps, with monthly execution caps of 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate.

Zia AI and MCP server

On paid plans Zia summarizes, translates, creates tasks and subtasks and surfaces insights. A Zoho MCP server, listed on every plan, lets outside AI models read and act on project data.

Budgets and portfolio tracking

Premium adds project budgets and earned value management. Enterprise adds a portfolio dashboard, critical path and baselines.

nTask

• Basic$0

  Up to 5 team members with unlimited workspaces and tasks, meeting management, time tracking, timesheets, issue tracking and 100MB of file storage.

• Premium$3

  per user / month, billed yearly ($4 billed monthly)

  Unlimited projects, Gantt and Kanban views, subtasks, dependencies, milestones, budget tracking, bulk actions and 5GB of storage.

• Business$8

  per user / month, billed yearly ($12 billed monthly)

  Adds custom fields, saved filters, custom roles and permissions, risk tracking, advanced reporting (beta), priority support and 10GB of storage.

• EnterpriseCustom

  Adds SSO, a dedicated account manager, custom onboarding, a training program and 100GB of storage.

Zoho Projects

• Free$0

  Up to 5 users, 3 projects and 5 GB of storage, with subtasks, a whiteboard, mobile apps and 50 workflow executions a month.

• Premium$4

  per user / month, billed annually ($5 billed monthly)

  Unlimited projects, 100 GB of storage, time logs and timesheets, task blueprints, project budgets, Zia AI features and 5,000 workflow executions a month.

• Enterprise$9

  per user / month, billed annually ($10 billed monthly)

  Adds critical path and baselines, a portfolio dashboard, custom fields, profiles and roles, single sign-on, a sandbox and 10 read-only users.

• Ultimate$14

  per user / month, billed annually ($15 billed monthly)

  Adds 15 GB of storage per user (150 GB minimum), 100 read-only users, 100 resources, unlimited custom dashboards and multi-project timesheets.

nTask

• Annual discount

  Save up to 33% with an annual plan

  Billed yearly, Premium is $3 per user / month against $4 monthly and Business is $8 against $12. The pricing FAQ puts the saving at up to 33%.

• Nonprofit

  Up to 50% off for NGOs

  The pricing page offers NGOs a special discount of up to 50%, set after the organization describes itself to the nTask team.

• Education

  Up to 50% off for educational institutes

  Educational institutes are named in the same special discount of up to 50% and apply through the same form.

• Startups

  Up to 50% off for early-stage startups

  Early-stage startups can apply for the same special discount of up to 50%; the amount depends on the organization.

Zoho Projects

• Annual discount

  $12 less per user a year on yearly billing

  Yearly billing is $4, $9 and $14 per user / month for Premium, Enterprise and Ultimate, against $5, $10 and $15 billed monthly. The pricing page states the saving as $12 per user a year.